TDCJ - Administrative Assistant II - Generic

Job Description

Applicants must submit both a résumé and a completed application to be considered. Both documents should include sufficient work history to assess qualifications.

For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

* To expedite the application process, please attach your valid government-issued photo identification card, your social security card or proof of authorization to work in the United States, and your proof of education (official diploma or transcript) *

Job Duties:

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Types and performs word processing; and prepares, edits, and distributes correspondence, reports, records, and other documents ensuring conformance to rules, regulations, policies, and procedures. B. Performs data entry and retrieval and prepares related reports; compiles, organizes, and tabulates data; makes copies; and maintains files and records to include automated information systems. C. Maintains logs of work progress, document processing, and other records; and assists in the maintenance of complex records. D. Answers telephones; responds to requests for information; and answers inquiries regarding rules, regulations, policies, and procedures. * Performs a variety of marginal duties not listed, to be determined and assigned as needed.

You'd be a GOOD fit if:

You graduated from accredited senior high school or equivalent of GED

You have one year's full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience.

You have knowledge experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation.

You'd be a GREAT fit if:

You have experience working in an office environment.

You have strong communication skills.

You have knowledge of TDCJ policies and procedures.

You are skilled with problem-solving techniques.

You have experience with computer operations.

You have strong typing skills

*For the full Job Description, please click the link below:

Administrative Assistant II - Generic

Additional Information:

Travel

None - Position may make day trips, but no overnight trips

Work Site Visits

No

Study Material

No

Pre-Service Training Academy Required

No

Hazardous Duty/Longevity Position

Longevity

*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Contact Information:

Questions concerning this                                               Questions concerning the application

position can be directed to:                                              process can be directed to:

Cedric Washington                                                                    Zilleah Ross

Hiring Manager                                               OR                      Human Resources

409-724-1515                                                                              936-437-3150

Cedric.Washington@tdcj.texas.gov                                             hr.selectionsteam2@tdcj.texas.gov

Important Note to the Candidate:

Military Preference

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

Military Occupation Specialty Codes

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.

Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

Eligibility

An applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

EEO Statement:

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.  You may make copies of this application and enter different position titles, but each copy must be signed.  Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.