Account Budget Specialist II

Job Description

Summary of Work
The closing date has been extended to November 11, 2026.
It is the mission of Commerce to lead North Dakota's efforts to attract, retain and expand wealth and talent.  We strive to provide solutions to empower the success of all North Dakotans.
We are seeking an experienced full-time Account Budget Specialist II to provide fiscal management of federal grant programs and perform fundamental accounting, fiscal and budgeting functions for the Department of Commerce.  
As our Account Budget Specialist II, you will support the financial administration of federal grant programs, monitor grant expenditures and compliance, coordinate subrecipient monitoring and audits, and assist with financial reporting and fund management. Responsibilities include:
Fiscal Review, Monitoring and Reporting

• Lead financial monitoring and audits for Commerce subrecipients. Track monitoring activities, audit status, findings, and corrective actions; ensure issues are resolved; and maintain historical records and supporting documentation.

• Assist with budget development and monthly monitoring of Commerce programs to track expenditures and ensure alignment with approved budgets.

• Prepare and submit grant reports through applicable reporting systems and develop additional financial and program reports as needed.

• Maintain tracking records for grants, projects, funding periods, and active and inactive projects.

• Complete grant closeouts to determine carryover balances. Assist with the Community Services Block Grant (CSBG) Annual Report and prepare required reporting for US Department of Energy (DOE), ND Health and Human Services (NDHHS), and other federal programs as needed.

• Assist with the preparation of the Annual Comprehensive Financial Report (ACFR).

Administrative Duties for Commerce Programs

• Provide technical assistance to subrecipients on grant administration, grant management, and federal compliance standards.

• Assist in developing program policies and procedures to ensure compliance with applicable Federal regulations.

• Maintain and update program manuals and ensure web content is current.

• Assist with account payable activities and request for funds.

• Plan, organize, and conduct grant administration workshops and training sessions.

• Maintain databases used for grant administration, tracking, and reporting.

Fund Management Responsibilities

• Draw down federal funds for departmental grant programs through applicable federal payment and financial management systems, including the Integrated Database Information System, Automatic Standards Application for Payment, Payment Management System and Line of Credit Control Systems.

• Track expenditures, reconcile bank accounts, and monitor investments associated with Petroleum Violation Escrow funds, money market accounts and certificates of deposit.  Prepare the Annual Oil Overcharge Restitution Report for the US Department of Energy and maintain monthly status report of oil overcharge expenditures and investment balances.

• Reconcile Special Funds 342 spreadsheets with PeopleSoft financial records.

OMB Uniform Guidance Subpart F-Audit Responsibilities

• Monitor and track agency subrecipients subject to audit requirements under OMB Uniform Guidance Audit, including issuing management representation letters, as applicable, and tracking corrective action plans to ensure audit findings are appropriately addressed, and required corrective action plans are implemented.

Why You'll Love Working Here
At Commerce, you'll join a team that values integrity, impact, partnership, and collaboration. In this role, you'll help support the agency's financial operations and statewide programs funded through federal resources while gaining experience in public-sector accounting, budgeting, compliance, and financial reporting. Commerce supports professional development and offers opportunities for career growth within North Dakota state government.
Learn more about Commerce at commerce.nd.gov.
Minimum Qualifications:
A Bachelor's degree in business, accounting or related field and one year of similar or related experience; or 
An Associate's degree in business, accounting or related field and three years of similar or related experience.
State accounting experience is preferred.
Willingness and ability to conduct in-state travel for meetings, trainings, and on-site monitoring as required. Travel is primarily in-state (25%).
Preferred Skills & Attributes

• Knowledge of governmental accounting principles and financial management practices.

• Experience with budgeting, financial reporting, and grant administration.

• Ability to analyze financial data, identify issues, and recommend solutions.

• Strong organizational, communication, and leadership skills.

• Experience using integrated financial systems (PeopleSoft experience preferred).

• Ability to manage multiple priorities while meeting deadlines.

• Interest in contributing to public service and statewide programs.

Location:  Commerce has a central office location in Bismarck, and this position will be working remotely from any North Dakota location. Travel is required and primarily in-state (25%).
The hiring salary range is $4,933 - $5,550 monthly.

About Team ND
"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt
More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.
Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.
Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures
Submit the completed online application including cover letter, resume, and three (3) business references.
Application materials must be received at the Department of Commerce by 11:59 PM Central Standard Time (CST) on the closing date.
Your application and resume should include information to demonstrate how you meet the minimum qualifications as posted. If we are unable to determine that you meet the minimum qualifications, credit will not be given. 
The answers given on this application are to be reflective of your work experiences. Any use or suspected use of AI during the application process may affect the outcome of the hiring decision.

• EMPLOYMENT REFERENCE: Prior to job offer, employment references may be checked.

• BACKGROUND CHECK: A criminal history and driver’s license check will be performed on the successful candidate.

Contact Denise Faber at (701) 328-7282 or email at ">dfaber@nd.gov for more information or accommodation and assistance in the application or interview process.
If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701) 328-3290.
Applicants must be legally authorized to work in the United States. The ND Department of Commerce does not provide sponsorships.
ND Commerce
ND Relay TTY 1 (800) 366-6888 / Voice 1 (800) 366-6889

Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.