TDCJ - Administrative Assistant III - Warehousing and Supply

Job Description

Applicants must submit both a résumé and a completed application to be considered. Both documents should include sufficient work history to assess qualifications.

For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

* To expedite the application process, please attach your valid government-issued photo identification card, your social security card or proof of authorization to work in the United States, and your proof of education (official diploma or transcript) *

Job Duties:

Performs complex administrative support work.
Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents.
Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Prepares, reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, summaries, vouchers, journals, ledgers, requisitions, records, and other forms for accuracy and completeness.
Reviews and edits information on agency records; recommends modification of forms and records; reviews data entry, retrieval, and data searches; and verifies calculations.
Answers inquiries regarding policies and procedures; responds to requests for information; and communicates with vendors and staff on the purchasing process.
Maintains and coordinates the maintenance of files, materials, and supplies to include the perpetual inventory; and assists in conducting physical inventory.
Performs a variety of marginal duties not listed, to be determined and assigned as needed.

You'd be a GOOD fit if:

You have graduation from an accredited senior high school or equivalent or GED.
You are detailed oriented
You have a strong work ethic
Knowledge of office practices and procedures.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.

You'd be a GREAT fit if:

Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience.
Fifteen semester hours from a college or university.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.

*For the full Job Description, please click the link below:

Administrative Assistant III

Additional Information:

Travel

None - Position may make day trips, but no overnight trips

Work Site Visits

No

Study Material

No

Pre-Service Training Academy Required

No

Hazardous Duty/Longevity Position

Longevity

*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Contact Information:

Questions concerning this                                           Questions concerning the application

position can be directed to:                                          process can be directed to:

Sandra Odom                                                                 Kathy Chandonnet

Hiring Manager                                               OR          Human Resources

936-291-5294                                                                  936-437-4106

sandra.odom@tdcj.texas.gov                                          hr.selectionsteam3@tdcj.texas.gov

Important Note to the Candidate:

Military Preference

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

Military Occupation Specialty Codes

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.

Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

Eligibility

An applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

EEO Statement:

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.  You may make copies of this application and enter different position titles, but each copy must be signed.  Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.