Secretary

Job Description

Discover Your Future with Opportunity Central!
Job Description Summary:
Are you looking to grow your career in a rewarding administrative role that keeps you engaged, supports a meaningful mission, and offers opportunities for professional development? Do you thrive in a dynamic environment where each day brings new challenges and the chance to support a dedicated team? Consider joining St. Louis County as a Secretary for Family Court!
As a Secretary, you will play a vital role in keeping daily operations running smoothly and efficiently. You will use your organizational strengths and communication skills to prepare professional documents, manage important records, and support staff with timely and accurate information. This role serves as a key point of contact for internal teams and external partners, ensuring clear communication and exceptional service. You will utilize advanced Microsoft Office skills, maintain detailed filing systems, and help coordinate materials essential to ongoing departmental functions. This position offers the opportunity to contribute meaningfully while developing a wide range of administrative and professional skills.
Job Description:
Why You Should Consider a Career as a Secretary at St. Louis County:
Impactful Work:
Make a real difference every day by supporting essential operations that keep our organization running smoothly. Your attention to detail and professionalism directly contribute to efficient services, timely communication, and the overall success of the team you support.
Personal Growth:
Build a strong foundation for your career with opportunities to develop valuable administrative, communication, and organizational skills.
Community Contribution:
Be part of an organization that plays a meaningful role in serving the community, helping to ensure accurate information flow, timely responses, and smooth operations that support broader public services.
Varied Experience:
Each day presents new challenges and situations, ensuring a dynamic and engaging work environment.
Team Environment:
Join a supportive, collaborative team that values reliability, communication, and shared success.
Comprehensive Benefits:
St. Louis County offers its employees a variety benefits to meet the needs of its diverse workforce including paid medical insurance, 20 days of PTO (paid time off) the first year and increasing with seniority, and 11-12 paid holidays, 480 hours of paid parental leave, and a robust Wellness Plan. Other benefits include: paid life insurance, credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance.
success.
Starting Pay:
$16.80 - $20.16 hourly, based on experience and budget considerations.

Key Responsibilities:
Draft and prepare formal legal pleadings, e.g. Petitions, Amendments, Motions to - Modify, and Certifications for the Court's E-Filing System. Draft and distribute specialized correspondence, such as Safe School Letters.
Prepares and distributes legal and administrative materials to the Deputy Juvenile Officers (DJOs) and Victim Advocate of the Court. Prepares and emails Certification documents to the Prosecuting Attorney's Office.
Accurately enters, updates, and manages case information in SMC, e.g. docket entries, charges, dispositions, etc.
When applicable, enter and process information on referrals that have been screened in SMCs.
Serve as a point of contact by answering phone calls and professional inquiries from law enforcement agencies, outside counsel, and school districts.
Exceptional verbal and written communication skills, with the ability to interact professionally with court officials and legal peers.
Maintain, organize, update, and process attorney files for upcoming Court Hearings and Hearings held. Update and track the specialized "Red Files" spreadsheet.
Advanced proficiency in Microsoft Office (specifically Word) and professional email management within Outlook and shared mailboxes.
Meticulous attention to detail, strong organizational skills, and a proven track record as a dependable team player.
Minimum Qualifications:
Equivalent to three years of experience in a general office environment.
Experience in a Legal Administrative Environment and Show Me Courts is preferred
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Pre-Employment Process Requirements:

Applicants will be evaluated based on relevant education, experience, responses to supplemental questions, and other work-related information provided on the application. Resumes are supplementary and do not replace the required application.
All candidates will receive notifications regarding application status once determined. Status updates are provided via email and can be found within each candidate's Workday profile.
Responses that qualified candidates provide to the application questions will count as 100% of their final evaluation score. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment.  The five highest-ranking candidates will be referred to the Department Director/Appointing Authority for final selection.
Pre-Employment Screening:

Candidates extended a conditional offer must successfully complete all required pre‑employment screenings. These screenings include a drug test administered at no cost to the applicant by a certified laboratory and a background check evaluating the recency and relevance of the candidate's history to the position. Candidates must complete the drug test within 48 hours of receiving a conditional offer; failure to do so may result in withdrawal of the offer.
At St. Louis County, we're not just about jobs, we're about opportunity.
Equal Opportunity Employer:
St. Louis County is committed to fair and equitable employment opportunities for all, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veteran status, or political affiliation.
St. Louis County is an Equal Opportunity Employer. Applicants requiring reasonable accommodation for the application or hiring process should contact the St. Louis County ADA Coordinator at 314-615-1796 or call Relay MO at 711 or 1-800-735-2966 (TTY) or email
dlancaster@stlouiscountymo.gov
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