Program Coordinator II

Job Description

Description

The University of Alabama at Birmingham (UAB), Department of Dermatology, is seeking a Program Coordinator II to provide administrative, operational, and financial support within the Department. This role provides direct high-level support to the Vice Chair of Clinical Affairs and the Director of the Clinical Research Unit (CRU) while supporting key operational functions.

General Responsibilities

This role provides comprehensive coordination and operational support for departmental programs by facilitating effective administration, resource management, stakeholder engagement, and program implementation. The position contributes to the achievement of organizational goals by ensuring efficient workflows, supporting planning and decision-making activities, maintaining compliance with established standards, and fostering productive relationships with internal and external constituents. Responsibilities may also include oversight of support functions, financial and data-related activities, and assistance with initiatives that enhance program effectiveness and long-term success.

Key Duties & Responsibilities

Coordinates administrative, personnel, and logistical support, for a defined department program(s), often of a large and/or complex nature.
Carries out established program objectives and directives.
Follows established guidelines or protocols and determines the best approach to accomplish assignments.
May participate in program planning and in setting program objectives.
May supervise support staff.
May handle data management.
May act as a communication liaison and special events planner.
May be responsible for adherence to program budget and/or other fiscal duties.
Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students.
May assist with grant and contract preparation and submission.
Performs other duties as assigned.

Annual Salary Range
:

$18.35 - $24.00

Qualifications

Bachelor's degree in a related field and one (1) year of related experience required. Or, an equivalent combination of relevant education and/or experience.

Preferences

Financial Tools: Oracle Financials and P-Card reconciliation experience.
Systems Scheduling: Advanced MS Office (Outlook, Excel, Teams) and calendar management.
Data Organization: Formatting simple reports and tracking sheets in Excel.
Adaptability, Proactive, Excellent communication skills, Attention to detail, Service mindset.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location
:

University
Job Category
:

Clerical & Administrative
Organization
:

311150000 Dermatology
Employee Status
:

Regular
Shift
:

Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager)
:

Remote/Hybrid Eligible

Minimum Qualifications

Bachelor's degree in a related field and one (1) year of related experience required. Or, an equivalent combination of relevant education and/or experience. Preferences Financial Tools: Oracle Financials and P-Card reconciliation experience. Systems Scheduling: Advanced MS Office (Outlook, Excel, Teams) and calendar management. Data Organization: Formatting simple reports and tracking sheets in Excel. Adaptability, Proactive, Excellent communication skills, Attention to detail, Service mindset. UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix. Primary Location : University Job Category : Clerical & Administrative Organization : 311150000 Dermatology Employee Status : Regular Shift : Day/1st Shift Work Arrangement (final schedule to be determined by the department/hiring manager) : Remote/Hybrid Eligible

Requirements

Qualifications

Bachelor's degree in a related field and one (1) year of related experience required. Or, an equivalent combination of relevant education and/or experience.

Preferences

Financial Tools: Oracle Financials and P-Card reconciliation experience.
Systems Scheduling: Advanced MS Office (Outlook, Excel, Teams) and calendar management.
Data Organization: Formatting simple reports and tracking sheets in Excel.
Adaptability, Proactive, Excellent communication skills, Attention to detail, Service mindset.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location
:

University
Job Category
:

Clerical & Administrative
Organization
:

311150000 Dermatology
Employee Status
:

Regular
Shift
:

Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager)
:

Remote/Hybrid Eligible