Payroll Technician

Job Description

NOTICE OF LIMITED APPLICATIONS
This posting is limited to the first 75 applications received. When that number is reached the posting will be automatically removed.
Career OpportunityThe city of Las Vegas invites applications for Payroll Technician. This position performs a variety of complex clerical and technical duties in the preparation and maintenance of payroll functions; audit and verifying incoming payroll data; assist the department with applicable forms and processes; initiates course of corrective action and provides guidance to the department to process accurate employee payroll; prepare reports and materials as assigned; provide training, oversight, back-up and work direction to other staff to ensure timely entry and perform related work as required.

Supervision Received and ExercisedReceives general supervision from supervisory and management staff.Acts as a lead worker, exercising functional or technical supervision, including scheduling and assigning tasks, providing guidance, ensuring work is completed according to proper procedure, monitoring work progress, and reviewing results.

Examination Process
A civil service examination will be conducted in accordance with the Civil Service Rules of the city of Las Vegas. The supplemental questions are the examination. Falsification of information may result in disqualification from a recruitment or removal from a city position. Additional information will not be accepted after the closing date. The supplemental questions are weighted 100% for placement on an eligible list, and must be worked on individually by the applicant only. The supplemental questions of all qualified applicants will be reviewed for placement on an eligible list.

Eligible ListYou must score 70% or higher on the examination to be placed on the eligible list.

Selection Process
Final candidate selection will include list placement and may include hiring interview (if applicable). Any individual offered employment will be required to pass a pre-employment drug test, complete background check, and may be required to demonstrate the ability to perform the physical requirements of the job. Some positions may require preliminary background checks. The purpose of this recruitment is to establish an eligible list for current and/ or future openings which may include part-time or full-time positions.

Essential Functions

• Serves as a lead and may have direct responsibility over higher-level projects, training and/or assignments.

• Oversees the daily routine operations and provide work directions; compile and review rosters; provide procedures and processes relevant to payroll and special circumstances as required.

• Monitor and maintain system for automated payroll process and assist with trouble-shooting technical problems.

• Create and update forms, reports, and databases and monitor and maintain payroll schedules and calendar.

• Assist in and provide training and daily directions of other payroll assistants.

• Coordinate and research of data for audits. Coordinate and audit records retention.

• Compile, verify and record information. Evaluate and resolve variety of issues related to the payroll assignment changes. Identify and refer matters to the assigned supervisor as required.

• Discusses problems with Payroll staff and participate in determining solutions.

• Corresponds with Payroll Specialists in Finance to resolve payroll corrections; follows up on unresolved issues as needed.

• Responds to questions and request regarding staffing, payroll and personnel information, policies and procedures; resolves inquires, complaints and errors from start through resolution in efficient and timely manner.

• Serves as liaison for the department with other city departments, the public and outside agencies. Represents the division in various committee and work group.

• Maintain a variety of automated and manual logs, records and files; processes, prepares and completes various forms; preforms a variety of record keeping, filing, indexing and other general clerical work to include record retention; order supplies and forms as needed.

Marginal Functions

• Perform related duties and responsibilities as required.

ExperienceFive years of increasingly responsible clerical experience, including two years of general bookkeeping, accounting or payroll experience. Experience with Oracle HR/Payroll and Kronos Telestaff (or other rostering system) is preferred. Experience in a payroll function of a large company, government entity, or public safety agency is desirable.TrainingEquivalent to graduation from high school. College-level course work in bookkeeping, accounting or payroll processing is desirable.Special RequirementEmployees are required to work identified weekends and/or holidays in order to meet required payroll processing deadlines.

Knowledge of

Operations, services, and activities of automated staffing schedules and payroll systems.
Applicable bargaining unit contracts and city policies and procedures and the typical provisions applying to pay and personnel actions.
Principles, methods, and procedures of data collection, entry, and retention.
Modern office methods, procedures and computer equipment.
Personal computer operations and common office software including word processing, spreadsheet, email and other related applications at an advanced level.
Mathematical principles.
Principles and techniques of customer service.
Basic principles and practices of fiscal record keeping.
Clerical bookkeeping and accounting methods and techniques.
English usage, spelling, grammar and punctuation.

Ability to

Understanding collective bargaining agreements used by the department, if applicable, and the city.
Learning specialized time and attendance system(s) used by the department, if applicable, and the city.
Learning terminology and procedures to communicate with Human Resources for personnel actions.
Learning, explaining, and ensure compliance with department and city policies and procedures.
Understanding and following oral and written instructions.
Establishing and maintaining effective working relationships with those contacted in the course of work.
Communicating clearly and concisely, both orally and in writing.
Researching problems with assigned functions and duties, communicating details to applicable staff and resolving problems independently.
Operating a variety of computerized equipment including various software programs.
Performing competently in the use of spreadsheet, email and other pertinent software applications.
Coordinating the daily operations of assigned functions.
Meeting strict deadlines.
Performing clerical work, as assigned.

Competencies

Core Workforce Competencies

Professionalism... Demonstrates core values by being honest, respectful and positive.

Effective Communication... Expresses verbal and written thought in a clear and understandable manner.

Customer Focus... Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values.

Adaptability... Able to effectively modify behavior to suit changing workforce demands.

Problem Solving... Solves problems by considering all causes, solutions and outcomes.

Productive Partnerships... Develops, maintains and strengthens partnerships with others.

Technical and Safety Expertise... Possesses a depth of knowledge, skill and ability in a technical (job) area.

Minimum Qualifications

Five years of increasingly responsible clerical experience, including two years of general bookkeeping, accounting or payroll experience. Experience with Oracle HR/Payroll and Kronos Telestaff (or other rostering system) is preferred. Experience in a payroll function of a large company, government entity, or public safety agency is desirable.TrainingEquivalent to graduation from high school. College-level course work in bookkeeping, accounting or payroll processing is desirable.Special RequirementEmployees are required to work identified weekends and/or holidays in order to meet required payroll processing deadlines. Knowledge of Operations, services, and activities of automated staffing schedules and payroll systems. Applicable bargaining unit contracts and city policies and procedures and the typical provisions applying to pay and personnel actions. Principles, methods, and procedures of data collection, entry, and retention. Modern office methods, procedures and computer equipment. Personal computer operations and common office software including word processing, spreadsheet, email and other related applications at an advanced level. Mathematical principles. Principles and techniques of customer service. Basic principles and practices of fiscal record keeping. Clerical bookkeeping and accounting methods and techniques. English usage, spelling, grammar and punctuation. Ability to Understanding collective bargaining agreements used by the department, if applicable, and the city. Learning specialized time and attendance system(s) used by the department, if applicable, and the city. Learning terminology and procedures to communicate with Human Resources for personnel actions. Learning, explaining, and ensure compliance with department and city policies and procedures. Understanding and following oral and written instructions. Establishing and maintaining effective working relationships with those contacted in the course of work. Communicating clearly and concisely, both orally and in writing. Researching problems with assigned functions and duties, communicating details to applicable staff and resolving problems independently. Operating a variety of computerized equipment including various software programs. Performing competently in the use of spreadsheet, email and other pertinent software applications. Coordinating the daily operations of assigned functions. Meeting strict deadlines. Performing clerical work, as assigned. Competencies Core Workforce Competencies Professionalism... Demonstrates core values by being honest, respectful and positive. Effective Communication... Expresses verbal and written thought in a clear and understandable manner. Customer Focus... Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values. Adaptability... Able to effectively modify behavior to suit changing workforce demands. Problem Solving... Solves problems by considering all causes, solutions and outcomes. Productive Partnerships... Develops, maintains and strengthens partnerships with others. Technical and Safety Expertise... Possesses a depth of knowledge, skill and ability in a technical (job) area.