Full-time Divisional Headquarters Office Assistant

Job Description

Overview

We're seeking a full-time administrative professional for our Divisional Headquarters

Our Full-Time opportunities offer:

Generous time off every year including 14 paid holidays, up to 3 personal days, vacation time, and sick time

Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)

Comprehensive Health Care Coverage with low-cost employee premiums, co-pays, and deductibles

Company Paid Basic Term Life Insurance for Employee

Long Term Disability Insurance

Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life

Flexible Spending Account

Eligibility for Federal Student Loan Forgiveness Program

Tax Deferred Annuity (403B)

Christmas Bonus

SCOPE AND PURPOSE OF POSITION:

The General Office Assistant acts as the first contact for anyone that calls/enters DHQ. They will receive visitors, vendors, phone calls and direct them to the proper department. In addition, this position will assist in office functions including, but not limited to mail room operations, administrative functions within various departments and assist with special events and the operations of DHQ.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Will work directly with volunteers and clients

Maintain, organize, and compile data from Excel

Manage statistical data

Greet visitors to DHQ and direct them accordingly.

Answer telephones and respond to caller inquiries/re-direct callers.

Sort, screen and distribute incoming/outgoing mail, including processing of weekly all-Corps mail.

Receive incoming packages and distribute accordingly.

Prepare and process outgoing UPS express shipments as requested.

Provide assistance to the Service Extension Director and Regional Services Coordinator including processing Service Unit Reimbursements.

Assist with special event preparation and coordination (New Officer Orientation, Retired Officer Luncheon etc.)

Perform general administrative duties as assigned.

Work closely with Executive Administrator and Facilities Director to maintain operations Within DHQ.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs.

Qualifications

Have prior experience working in an office setting

Have the ability to multitask

Have the ability to learn internal computer programs

Have the ability to communicate clearly in writing and over the phone

Have the ability to take initiative and work independently

High School Diploma/GED

Computer proficiency

Attention to detail

Working knowledge and experience with Microsoft Word and Excel programs

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.