Administrative Assistant

Job Description

Performs a wide variety of difficult clerical and customer services duties related to Environmental Health permits and payments.
• Utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics;

• Greet visitors by phone and in person and ascertain nature of business, provide assistance or referral, and explain policies and procedures;

• Open, review, and route mail according to contents;

• Work independently in the absence of specific instructions;

• Compile information from records and prepare reports;

• Accept and post payments from facilities into department software system;

• Assists in making decisions on payment arrangements and collection service requests;

• Print permits for facilities;

• Perform related duties as required.

Completion of a high school diploma or the equivalent with an additional three to six years of increasingly responsible secretarial experience; or any combination of relevant education and experience which provides the following:

Valid Driver's LicenseKnowledge of:
• Office practices and procedures;

• The organization, function, and policies of the department;

• General knowledge of municipal government organization and services;

• Personnel and financial recordkeeping;

• Computer principles and procedures;

• Proper public contact and telephone etiquette.

Ability to:
• Spell and use correct grammar;

• Prioritize and schedule work to meet deadlines;

• Communicate effectively with others;

• Prepare accurate payroll and financial records;

• Perform computer/word processing functions.

Physical Requirements:
• Frequently stand and walk during the shift;

• Frequently pull or push objects;

• Occasionally flex upper trunk forward at the waist and partially at the knees;

• Occasionally lift and carry up to 10 pounds;

• Occasionally rotate upper trunk to the left or right while sitting or standing;

• Place arms above. at. or below shoulder height.