Technical Assistant, Adult Basic Education

Job Description

Pay Grade: Assistant 6

This position will provide administrative support and assist in operational activities in Adult Basic Education.
Most postings are open for a limited time, depending upon the number of applications received. When the maximum number of applications has been met as stated above, the position may close without notice. Please apply immediately.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

*Provides clerical and technology assistance to the Adult Basic Education Instructional Programming team
*Builds course sections in the college's student information system for ABE programs
*Prepares instructor contracts, contract changes, and monthly payroll for departments within the division
*Processes and verifies all class paperwork, such as registration forms, enrollment reports, memos, and instructors' contracts, is complete for each section
*Reviews and verifies for accuracy expenditure and travel requests; copies and files all monthly travel expenditures and routes them to appropriate personnel for payment
*Prepares, evaluates, and submits end of class paperwork in accordance with Continuing Education Registrar's deadlines
Works closely with the ABE Director to ensure regular and timely communication within the department
Assists the ABE Instructional Programing team with scheduling meetings, training, and workshops
Submits and verifies receipt of E-procurement orders and tracks and monitors instructional supply and book expenses for departments within the division
Supports CCR IET team with registrations and student tracking
Prepares all assigned paperwork and routes it to its intended recipient in a timely manner
Ensures the accuracy and timeliness of all paperwork
Develops and maintains internal contact lists and administrative information for the department
Performs file maintenance of all transfer credits granted
Processes data entry of transcripts, course equivalencies and transfer credits as required
Collaborates with other Technical Assistants within the Instructional Programming department to ensure paperwork consistency and communication within the division
Attends division meetings and prepares agendas and meeting minutes, as assigned
Assists other Technical Assistants with responsibilities, as needed
Provides supplementary assistance with front office duties as needed
Knowledge, Skills & Abilities:

Intermediate skills with MS Office products
Ability to exhibit good interpersonal skills and work well with others
Ability to maintain records accurately and be able to meet deadlines consistently
Demonstrates good organizational skills
Ability to perform normal duties with minimal supervision
Excellent written and verbal communication skills
Exceptional customer relations skills

Requirements:
High school diploma or equivalent
Two years of related office experience and customer service experience
Preferences:
Associate degree in Office systems technology, business, computer information systems or related field