Specialist II, Grant Assistant (NSF Chemistry Research Project)

Job Description

The Specialist II, Grant Assistant supports the implementation, coordination, documentation, and research activities associated with a National Science Foundation (NSF) grant focused on artificial intelligence literacy in gateway chemistry courses. Reporting to the Principal Investigator (PI) and working closely with the Co-Principal Investigator (Co-PI), this position assists with qualitative research, survey administration, project coordination, data organization, meeting support, and grant-related documentation.
The Specialist II works with de-identified research data in accordance with approved Institutional Review Board (IRB) protocols and helps ensure successful completion of grant objectives through accurate record keeping, data management, communication, and project support. Ideal candidates will possess strong organizational skills, attention to detail, and an interest in chemistry, educational research, artificial intelligence, or related fields.Research and Data Support

• Code and analyze de-identified student reflections using established research protocols and qualitative analysis software.

• Assist with identifying themes related to self-regulated learning, student mindset, and ethical use of artificial intelligence.

• Support inter-rater reliability efforts by reviewing coded responses, reconciling discrepancies, and maintaining research documentation.

• Organize, maintain, and version de-identified datasets to ensure they are accurate and analysis ready.

• Compile and verify project data while maintaining confidentiality and compliance with IRB requirements.

• Assist with basic descriptive data summaries and preparation of research charts, figures, and visualizations.

Survey Administration and Documentation

• Distribute, monitor, and compile project surveys using survey administration platforms.

• Track survey participation and assist with follow-up communications.

• Maintain project fidelity checklists and related documentation.

• File and organize electronic records, reports, and project materials.

Project Coordination

• Coordinate project meetings, workgroups, and collaborative activities.

• Schedule meetings and maintain project calendars.

• Prepare meeting agendas, record meeting notes, track action items, and monitor project progress.

• Maintain project documentation within Microsoft Teams and other collaboration platforms.

• Help orient and support student assistants and volunteer undergraduate researchers participating in project activities.

Grant Administration and Reporting

• Assist with completing, tracking, and documenting grant-related activities.

• Support preparation of NSF reports, conference abstracts, posters, presentations, and other dissemination materials.

• Manage literature references and research documentation.

• Safeguard confidential and sensitive information.

• Communicate effectively with project stakeholders and support successful completion of grant deliverables.

• Perform other duties as assigned.

Knowledge, Skills, and Abilities (KSAs)

• Strong organizational, time-management, and record-keeping skills.

• Ability to maintain accuracy and attention to detail when working with data and documentation.

• Ability to follow established research protocols and administrative procedures.

• Ability to handle confidential information with discretion and professionalism.

• Ability to coordinate multiple projects and deadlines simultaneously.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office applications and collaborative technology platforms.

• Ability to work independently and as part of a team.

• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.

• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

• High school diploma or equivalent.

• Demonstrated attention to detail and organizational skills.

• Ability to maintain confidentiality and follow established procedures.

• Basic proficiency with office productivity software and data organization tools.

• Effective written and verbal communication skills.

• Some college coursework.

• Coursework or familiarity with general chemistry.

• Experience working in a college, university, government, or research environment.

• Experience with project coordination, project management, or grant-supported activities.

• Experience working in an office, customer service, administrative support, or research setting.

• Familiarity with learning management systems, artificial intelligence applications, Microsoft Teams, Canvas, Qualtrics, spreadsheets, or qualitative analysis software.

• Experience with qualitative coding, data collection, survey administration, or educational research.