Legal Assistant 1

Job Description

Commonwealth of PA - Opportunities for All Job Seekers | Find Your Passion for Public Service! Opens in a new window Opens an external website Opens an external website in a new window Accept Deny Non-Essential Manage Preferences Close Cookie Preferences For full functionality of this page it is necessary to enable JavaScript. Here are the instructions how to enable JavaScript in your web browser Legal Assistant 1 | Find Your Passion for Public Service! page has loaded. Legal Assistant 1 | Find Your Passion for Public Service! page has loaded. Skip to main content Click here or press any key to continue. Commonwealth of PA - Opportunities for All Job Seekers Menu Commonwealth of PA - Opportunities for All Job Seekers Sign In Saving... Account could not be created. Please fix the errors to continue. Sign In All fields are required Create an account Username or Email Password Sign In Forgot username | Reset password Sign in with GoogleSign in with Google. Opens in new tab Facebook Don't have an account? Create one. Already have an account? Sign In. User profile dropdown menu for Username Applications Inbox Profile Account Sign Out After clicking on this link you will be logged out and the page will be reloaded. Applications Inbox Profile Go to Background Investigation Account Sign Out After clicking on this link you will be logged out and the page will be reloaded. Welcome! Thanks for creating an account. Find Your Passion for Public Service! powered by NEOGOV ® Legal Assistant 1 Print Apply  Legal Assistant 1 Salary $40,685.00 - $60,714.00 Annually Location Dauphin County, PA Job Type Civil Service Permanent Full-Time Job Number CS-2025-39553-07010 Department Department of State Division ST Off of Hrng Exmrs Opening Date 01/06/2026 Closing Date 1/19/2026 11:59 PM Eastern Job Code 07010 Position Number 50327706 Union AFSCME Bargaining Unit A1 Pay Group ST04 Bureau / Division Code 00193300 Bureau / Division Department of State/State Office of Hearing Examiners Worksite Address 2400 Thea Drive, Suite 201 City Harrisburg, Pennsylvania Zip Code 17110 Contact Name Rebecca Fuhrman Contact Phone 717.783.3585 Contact Email refuhrman@pa.gov Description Benefits Questions THE POSITION The Office of General Counsel is seeking a highly motivated individual to provide clerical and legal office support within the Department of State Hearing Examiner's Office. As a Legal Assistant 1 with our team, you will participate in the review, analysis, and processing of legal documents as well as the provision of legal secretarial and staff support to help ensure office operations are conducted efficiently and effectively. If you are detail oriented and enjoy a fast-paced work environment, we encourage you to apply! DESCRIPTION OF WORK In this position, you will function as the backup legal liaison between the Hearing Examiners' Office and numerous outside agencies and as backup to the Prothonotary for the Department of State's BPOA. This includes providing clerical and legal support to the Hearing Examiners/Prothonotary Office as needed. You duties will involve referring Hearing Officer requests from outside agencies to the Chief Hearing Examiner; coordinating with outside agency docket clerks and the Chief Hearing Examiner on the assignment of hearing officers from Executive Branch and independent agencies; compiling and updates the Hearing Officer Log; and ensuring that the formal hearing process and the operations of the Hearing Examiners/Prothonotary's Office are conducted efficiently and effectively. Communication skills are critical as you will be responsible for answering the main telephone line, transferring calls, taking messages from the public, as well as providing BPOA staff, attorneys, and the general public information on procedures, practice rules, and regulations implemented in the Prothonotary's office. Our team will rely on you to analyze for prioritization incoming filings for outside agencies, function as docket clerk, schedule hearings, and send out hearing notices. Other work in this role includes docketing, logging, mailing, and distributing filings prepared by Hearing Examiners for outside agency cases; opening, logging, scanning, and distributing all incoming mail; logging and scanning outgoing mail as needed; and entering data as necessary. You will also be expected to log the Hearing Examiners' billed time for outside agencies into the master timesheet and notify them of deadlines for corrections; update the Hearing Officer Log database; and serve as a direct contact for agency inquiries regarding the Hearing Officer Program and conformity with and adherence to the General Rules of Administrative Practice and Procedure with respect to original agency filings. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional