Legal Administrative Specialist I - III Criminal Division, Misdemeanor Trial Unit

Job Description

Legal Administrative Specialist I - III Criminal Division, Misdemeanor Trial Unit

Criminal Division, Misdemeanor Trial Unit, Kent County

Recruitment #102226-MUAF47-150100

Opening Date

10/22/2026 12:00:00 AM

Closing Date

10/27/2026 11:59:00 PM

Type of Recruitment

Exempt-Non Merit

Salary

Yearly: $47,092/min - $53,768/max

Salary Plan

M37

Pay Grade

121009

Shift Hours

8 am - 4:30 pm

Employment Type

Actual Vacancy

Employment Term

Regular

Agency

Legal/Office of Attorney General

Go Back
Apply
View Benefits

Introduction

Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State.

In meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff members who work in the Office of the Attorney General is dedicated to serving all Delawareans with integrity and passion.

Deputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more.

Summary Statement

The Criminal Division seeks a
Legal Administrative Specialist to provide clerical/administrative support to
Deputy Attorneys General in the Misdemeanor Trial Unit in Kent County. In
addition to general administrative support, duties are to include setting up
case files, running criminal record checks, typing and preparing various
documents, requesting reports, responding to discovery, managing calendars,
filing documents, and preparing subpoena lists. This position will also
participate in a rotation schedule to provide backup coverage for the main
Criminal Division Receptionist in the event of an absence.

The ideal candidate must be
detail-oriented, well organized and possess strong computer skills and be
proficient in Microsoft Word; must possess excellent spelling, grammar and
proofreading skills; must be able to handle multiple tasks in a fast-paced work
environment with the ability to pay attention to detail; must be able to
interact professionally with members of the public, including victims,
defendants and defense attorneys; must be able to answer telephones and take
accurate messages. Knowledge of DELJIS, LEISS and Enforcer is desired,
but is not required.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

Applies
agency laws, rules, regulations, policies and procedures in maintaining
and processing agency information.
Serves
as a liaison with the public, clients, agency staff and others to exchange
information and explain agency services, laws, rules, regulations,
policies and procedures.
Assures
effective coordination of operational functions for assigned
unit/attorneys.
Arranges
for the delivery of legal paperwork.
Types
correspondence and legal paperwork.
Schedules,
coordinates and confirms court dates, appointments, interviews, intakes,
and meetings.
Establishes
tracking and monitoring systems and conducts follow up to ensure timely
resolution of matters.

Maintains and controls data
and/or filing systems to ensure effective, accurate and easily retrievable
legal documentation.

Job Requirements

JOB REQUIREMENTS for Legal
Administrative Specialist I
Applicants must have education,
training and/or experience demonstrating competence in each of the following
areas:

1. Possession of an associate's degree or higher.
2. Knowledge of legal terminology.

OR

1. One year of experience in coordinating office activities
such as planning/coordinating meetings or conferences; tracking workflow and
follow up; composing meeting notes; directing clients/customers; explaining
services to the public and customers/clients; establishing or maintaining
filing/record systems.
2. One year of experience in document processing which includes
reviewing and evaluating records for completeness and conformity with laws,
rules, regulations, standards, policies and procedures, resolve deficiencies,
interpret information, and track and monitor activities.
3. One year of experience in using standard computer software
programs for word processing, spreadsheets or databases.
4. Six months experience in using an automated information
system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Knowledge of legal terminology.

JOB REQUIREMENTS for Legal
Administrative Specialist II
Applicants must have education,
training and/or experience demonstrating competence in each of the following
areas:

1. Possession of a bachelor's degree or higher.

OR

1. Three years of experience in coordinating office activities
such as planning/coordinating meetings or conferences; tracking workflow and
follow up; composing meeting notes; directing clients/customers; explaining
services to the public and customers/clients; establishing or maintaining
filing/record systems.
2. Three years of experience in document processing which
includes reviewing and evaluating records for completeness and conformity with
laws, rules, regulations, standards, policies and procedures, resolve
deficiencies, interpret information, and track and monitor activities.
3. Three years of experience in using standard computer
software programs for word processing, spreadsheets or databases.
4. Three years of experience in using an automated information
system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Six months' experience in legal terminology.
6. Six months' experience in interpreting laws, rules,
regulations, standards, policies, and procedures.

JOB REQUIREMENTS for Legal
Administrative Specialist III
Applicants must have education,
training and/or experience demonstrating competence in each of the following
areas:

1. Possession of a bachelor's degree or higher.
2. Two years of experience:
• Coordinating office activities such as
planning/coordinating meetings or conferences; tracking workflow and follow up;
composing meeting notes; directing clients/customers; explaining services to
the public and customers/clients; establishing or maintaining filing/record
systems.
• In document processing, which includes reviewing and
evaluating records for completeness and conformity with laws, rules,
regulations, standards, policies and procedures, resolve deficiencies,
interpret information, and track and monitor activities.
• Using standard computer software programs for word
processing, spreadsheets or databases.
• Using an automated information system to enter, update,
modify, delete, retrieve/inquire and report on data.
• Preparing legal documents.
• Interpreting laws, rules, regulations, standards,
policies, and procedures.

OR

1. Five years of employment with
the Department of Justice in a similar capacity.

OR

1. Six years of experience in
coordinating office activities such as planning/coordinating meetings or
conferences; tracking workflow and follow up; composing meeting notes;
directing clients/customers; explaining services to the public and
customers/clients; establishing or maintaining filing/record systems.
2. Six years of experience in document processing which
includes reviewing and evaluating records for completeness and conformity with
laws, rules, regulations, standards, policies and procedures, resolve
deficiencies, interpret information, and track and monitor activities.
3. Six years of experience in using standard computer software
programs for word processing, spreadsheets or databases.
4. Six years of experience in using an automated information
system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Four years of experience preparing legal documents.
6. Four years of experience interpreting laws, rules,
regulations, standards, policies, and procedures.

Additional Posting Information

Please be sure to upload a
recent copy of your resume, as you complete the application process for this
posting.
This position is exempt from
the State of Delaware Merit System.

Conditions of Hire

Employment is contingent upon
satisfactory background checks.
Direct deposit of paychecks is
required as a condition of hire.
Applicants must be legally
authorized to work in the United States.
This
position is part of a job classification that is represented by an exclusive
bargaining representative (labor organization), as elected by employees in
accordance with Title 29, Chapter 59 and Title 19, Chapters 13 and 16. While
this position is now covered under a bargaining unit, a collective bargaining
agreement is currently under negotiation, and terms and conditions of
employment may be subject to change upon its ratification.

Benefits

Department
of Justice Benefits Include:

May be eligible Loan
forgiveness
State of Delaware healthcare
plan.
State of Delaware pension plan.
Over 4 weeks of vacation per
year
3 weeks of paid sick leave per
year.
12 weeks of paid parental
leave.

To
learn more about the comprehensive benefit package please visit our website
at https://dhr.delaware.gov/benefits/

Accommodations

Accommodations
are available for applicants with disabilities in all phases of the application
and employment process. To request an auxiliary aid or service please
call (302) 739-5458. TDD users should call the Delaware Relay Service Number
1-800-232-5460 for assistance.

The
State of Delaware is an Equal Opportunity employer

Minimum Qualifications

Applicants must have education, training and/or experience demonstrating competence in each of the following

Requirements

Requirements

JOB REQUIREMENTS for Legal
Administrative Specialist I
Applicants must have education,
training and/or experience demonstrating competence in each of the following
areas:

1. Possession of an associate's degree or higher.
2. Knowledge of legal terminology.

OR

1. One year of experience in coordinating office activities
such as planning/coordinating meetings or conferences; tracking workflow and
follow up; composing meeting notes; directing clients/customers; explaining
services to the public and customers/clients; establishing or maintaining
filing/record systems.
2. One year of experience in document processing which includes
reviewing and evaluating records for completeness and conformity with laws,
rules, regulations, standards, policies and procedures, resolve deficiencies,
interpret information, and track and monitor activities.
3. One year of experience in using standard computer software
programs for word processing, spreadsheets or databases.
4. Six months experience in using an automated information
system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Knowledge of legal terminology.

JOB REQUIREMENTS for Legal
Administrative Specialist II
Applicants must have education,
training and/or experience demonstrating competence in each of the following
areas:

1. Possession of a bachelor's degree or higher.

OR

1. Three years of experience in coordinating office activities
such as planning/coordinating meetings or conferences; tracking workflow and
follow up; composing meeting notes; directing clients/customers; explaining
services to the public and customers/clients; establishing or maintaining
filing/record systems.
2. Three years of experience in document processing which
includes reviewing and evaluating records for completeness and conformity with
laws, rules, regulations, standards, policies and procedures, resolve
deficiencies, interpret information, and track and monitor activities.
3. Three years of experience in using standard computer
software programs for word processing, spreadsheets or databases.
4. Three years of experience in using an automated information
system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Six months' experience in legal terminology.
6. Six months' experience in interpreting laws, rules,
regulations, standards, policies, and procedures.

JOB REQUIREMENTS for Legal
Administrative Specialist III
Applicants must have education,
training and/or experience demonstrating competence in each of the following
areas:

1. Possession of a bachelor's degree or higher.
2. Two years of experience:
• Coordinating office activities such as
planning/coordinating meetings or conferences; tracking workflow and follow up;
composing meeting notes; directing clients/customers; explaining services to
the public and customers/clients; establishing or maintaining filing/record
systems.
• In document processing, which includes reviewing and
evaluating records for co