(Internal Only) Budget & Finance Department - Data/Functional Analyst

Job Description

*This posting is for current El Paso County employees ONLY*

Acceptable Experience and Education
Bachelor's degree in business management from an accredited university or college with one (1) years' experience in business analysis or office support;
Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities

Certificates and Licenses Required
(Depending on area assigned):May require deputization on Deputy Clerk and maintenance of deputization throughout employment.
Must have or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
In order to access the County's network and systems, a personal mobile smart device is required by the hire start date.
Essential Duties
Coordinates data collection, data entry, data analysis, data or information manipulation and presentation;

Assists in the development and training of new systems;

Coordinates training;

Generates and reports results on performance measures for the Department and submits to respective agencies and designated areas upon approval;

Provides graphs and clear, accurate data for presentation;

Analyzes reports and other output requirements;

Develops and analyzes reports;

Communicates with department users for the analysis of data collection issues;

Develops and presents oral and written presentations to Department Management or other County departments and the public, as assigned;

Tracks, obtains and/or records, reports/analyzes data from each division within the department;

Manages data collection and analysis in various forms and formats, including but not limited to surveys, standard instruments, and other outcome data;

Reviews results and incorporate the feedback from surveys and gathered data;

Participates in the development, coordination and implementation of schedules, procedures, and programs for department services;

Completes complex presentations on various data outcomes and other related topics to high level stakeholders, as assigned;

Trains affected personnel in the process of capturing accurate related data from any system containing the data and alerting management to issues and problems in the related systems.

Presents recommendations to management in matters relating to improvements to data collection processes;

Trains functional users in the capabilities of their systems, assisting and familiarizing them with issues and problems in their related systems;

Provides daily or frequent reports to departmental managers as needed;

Ensures data results are properly captured on retention and retrieval system and archived for legal and security purposes; prepares archived reports as needed;

Assists with customizing performance metrics and project management procedures for the department;

Attends training and conferences related to these job duties to enhance knowledge and expertise in these areas;

Stays abreast of new trends and innovations in the field;
Works effectively with a team to produce positive, professional outcomes;


Other Important Duties*
Performs such other related duties as may be assigned.
Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;
Commits self to providing excellent customer service and demonstrates commitment through cooperative team and individual efforts;
Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills; and
As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.
Summary of Position
The Data/Functional Analyst under supervision is responsible for assisting in the coordination of data collection, analysis, reporting, projects, and maintenance of statistics and performance measures for an assigned department. This position uses best practices in research and statistical analysis, gathers data and designs reports to the department to be used in policy and operational decisions. This position also recommends what data should be collected to determine critical outcome measures.

Organizational Relationships
Reports to: Supervisor, Manager, Department Head or Elected Official or designee

Directs: This is a non-supervisory position.

Other: Has frequent contact with department staff, other County departments including frequent contacts with the Auditor's Department, Budget Department, Information Technology Department, and County Administration.

Minimum Requirements: Knowledge, Skills, and Abilities
Knowledge of: spreadsheets; standard software applications; the principles and practices of effective customer service; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; modern office procedures, methods and computer equipment to include Windows and Microsoft based products. Skill/Ability to: read and understand technical manuals, procedural documentation and guides; demonstrate flexibility, adaptability to learn quickly in various technical and creative environments, while delivering quality work by tight deadlines;; learns new applications in a very short amount of time; be detail oriented, with strong analytical skills and problem solving skills; be able to plan and execute work both independently and as a team member; display an ability to prioritize and manage several tasks; display a high degree of self-motivation; communicate effectively both orally and in writing; be dependable and self-motivated; to deal with the public courteously and effectively; and establish and maintain cooperative and effective relationships with those contacted during the course of work; Pass a background investigation.

Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:

• Demonstrate regular and reliable attendance;

• Work well with others and participate fully in a team oriented environment;

• Interface with other employees and customers in a courteous and respectful manner;

• Maintain strict confidentiality;

• Project positive support of their department and all county organizations at all times; and,

Maintain and enhance the County's commitment to customer service excellence

Minimum Qualifications

Bachelor's degree in business management from an accredited university or college with one (1) years' experience in business analysis or office support; Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities Certificates and Licenses Required (Depending on area assigned):May require deputization on Deputy Clerk and maintenance of deputization throughout employment. Must have or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso. In order to access the County's network and systems, a personal mobile smart device is required by the hire start date.