DEFENSE TRAVEL SYSTEMS ADMINISTRATOR-TITLE 5

Job Description

Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a DEFENSE TRAVEL SYSTEMS ADMINISTRATOR-TITLE 5, Position Description Number PDT5129000 and is part of the KY USPFO, National Guard. ***NOTE: Current on-board applicants (AREA 1A, TITLE 5 employees only) will retain current tenure and be temporarily promoted or reassigned.***

Duties

As a DEFENSE TRAVEL SYSTEMS ADMINISTRATOR-TITLE 5, GS-0503-9, you will serve as the Financial Defense Travel System Administrator (FDTSA) subject matter expert (SME), Defense Travel System (DTS) for the USPFO, and KY ARNG. Responsible for authorizing and setting up the correct lines of accounting. Perform a variety of analytical, technical, and administrative work for substantive programs and support activities. Perform a variety of budgetary and administrative functions in implementing the organization's travel program, policies, and procedures. Maintain the correct Lines of Accounting in DTS to corresponding fiscal year budgets. Responsible for the control and coordination of all required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees. Serve as the liaison between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS). Serve as the SME for resolving difficult or sensitive problems with DTS. Provide analysis regarding the various accounting methods, procedures and techniques to validate DTS transactions. Implement and manage day-to-day activities during DTS operations. Coordinate development of traveler profiles, organizational data, reporting, budgetary, and document flow procedures in DTS. Ensure system requirements and activities are identified, met and resolved, including all technical, administrative and/or operational problems and conflicts. Responsible for help desk operations, resolution of travel issues, accuracy of travel database(s) tables and certifications, and sustainment training requirements. Develop help desk policies, processes, and procedures Responsible and accountable for the state ARNG's data requirements, user profiles, organization hierarchy, routing groups, per diem rates and Lines of Accounting, etc. Establish and manage a training program for ODTA's, Authorizing Officials/Certifying Officials (AO/CO) etc. Assign appropriate permission levels to official personnel and travelers in the DTS hierarchy. Research the Federal Travel Regulations to resolve issues and complex travel problems. Develop/revise travel standard operating procedures and reports that relate to TDY issues, processes, and procedures. Perform other duties as assigned. A more comprehensive detailed description of the position may be found in Position Description PDT5129000 on file in the employing unit or in the Human Resources Office. Contact the KY HRO Staffing Section via email for additional information, ng.ky.kyarng.mbx.hro-technicianstaffing@army.mil.

Conditions of Employment

CONDITIONS OF EMPLOYMENT: May be required to successfully complete a trial period. Participation in direct deposit is mandatory. May be subject to furlough actions. Acceptance of a Federal position will terminate Tricare Reserve Select (TRS) eligibility. This position is located on a tobacco free facility. Must obtain and maintain a favorable adjudication of a T3 or equivalent investigation. Financial Management Level 2 Certification: Incumbent of this position is required to comply with all DoD and DoA requirements of this certification program as a condition of employment for this position. Employees must obtain the appropriate certification levels for their positions within 24 months after initial assignment; and, employees must maintain the positions' continuous training and education studies, as identified for each certification level, during the defined 24 month period.

How You Will Be Evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the qualified candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Additional Information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (http://www.sss.gov/RegVer/wfRegistration.aspx).

How to Apply

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (http://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: http://www.usajobs.gov/Help/how-to/application/status/.

Required Documents

To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, Example: 2 JAN 1980 to 3 MAR 1981; 0800-1630 M-F or JAN 1980 to MAR 1981; 40 hrs/wk) of employment and duties performed. 2. Other supporting documents: If applicable: If currently employed by the federal government, include a copy of your latest SF-50, Notification of Personnel Financial Management Level 2 Certificate If applying as a Priority Placement Program (PPP) DoD Retained Grade Preference Eligible Candidate, you must include: DD 3145-1 Retained Grade PPP Self-Certification Checklist Notification Letter (RIF or Classification Downgrade) SF-50 reflecting your Change to Lower Grade

What to Expect Next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

About the Agency

The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your states and your community!

Minimum Qualifications

Must obtain and maintain a favorable adjudication of a T3 or equivalent investigation.

Requirements

Applicants who meet the DoD Priority Placement Program. (See Required Documents Section) SPECIALIZED EXPERIENCE: Must have at least one (1) year experience at the next lower level in the normal line of progression through federal service (GS-08) or equivalent experience in the private or public sector that demonstrates the experience and knowledge of financial programs, principles, and procedures. Experience that demonstrates the ability to follow directions, to read, retain, and understand a variety of instructions, regulations, policies and procedures. Experience providing analysis, validation, processing and correction of financial transactions. Experience in the Defense Travel System (DTS) and the ability to manage complex processes related to DTS. Experience using correct lines of accounting for payment of Government funds. Experience with a variety of analytical, technical, and administrative programs that were funded through a number of sources such as, reimbursable accounts and transfer of funds between organizations. Experience making adjustments to budget estimates to different DoD organizations through cross examination. Competent in the control and coordination of all required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees. Knowledgeable of the liaison work requirements between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS), in regard to the functional use of DTS, monitoring and maintenance of DTS, as well as, the identification of and analyzing problem areas. Experience with various accounting methods, procedures, and/or techniques to validate DTS transactions. Experience and knowledge of managing the day-to-day activities during system operations, such as, personnel data download and review, business process analysis, DTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity. Ability to maintain a database of user information and control user access to Privacy Act Information and travel documents. Experience participating or developing a training program for ODTAs and/or Authorizing Officials/Certifying Officials (AO/CO). EXPERIENCE REQUIREMENTS: Resume must have complete dates, work schedule, and/or hours worked per week for both civilian and military employment. (Example: 2 JAN 1980 to 3 MAR 1981; 0800-1630 M-F or JAN 1980 to MAR 1981; 40 hrs/wk) Use of year only and unspecified work schedule will result in disqualification. Each applicant must fully substantiate -in their own words- that they meet 100% of the minimum requirements and specialized experience listed above in detail; otherwise, the applicant will be considered unqualified for this position. Do NOT copy and paste from the vacancy announcement, position description or others' resumes. Also, make sure the applicant's name is on every document submitted, otherwise it will NOT be considered.