Administrative Secretary

Job Description

State of Tennessee Job Information
Opening Date/Time
10/13/2026 12:00AM Central Time
Closing Date/Time
10/26/2026 11:59PM Central Time
Salary (Monthly)
$3,261.00 - $4,081.00
Salary (Annually)
$39,132.00 - $48,972.00
Job Type
Full-Time
City, State Location
Nashville, TN
Department
Human Services
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HUMAN SERVICES, DAVIDSON COUNTY
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.
This position is designed as Hybrid (In office and Remote).
Please follow the link below for more information:
https://www.tn.gov/content/dam/tn/human-services/documents/HRC0022720_Admin_SecretaryCSCR_Davidson_102626.pdf

Education and Experience:
Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work.
OR
Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years.
Necessary Special Qualifications:
Applicants for this class
may be
required to:
Complete a criminal history disclosure form in a manner approved by the appointing authority.
Agree to release all records involving their criminal history to the appointing authority.
Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Under general supervision, is responsible for secretarial work of average difficulty; and performs related work as required. This is the highest class in the general secretary sub-series. An employee in this class applies secretarial science techniques to assist an executive in the management of time and in the handling of administrative detail. This class differs from Secretary in that an incumbent of the latter performs work of less scope and complexity and has less responsibility for records and reports. This class differs from those in the Executive Secretary class in that incumbents of the latter have greater responsibility in areas of interpretation and enforcement of secretarial procedures, personal contacts, application of the theory and practice of secretarial science at an advanced level, and performance work of greater scope and complexity.

Performs a variety of routine clerical functions such as compiling/assembling information for dissemination. Types a variety of material of narrative, tabular, statistical and other nature including correspondence, memoranda, abstracts, articles, business, case, legal, medical, and other items.
Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
Contacts outside agencies for reference data to ensure accuracy of settlements; researches past purchase orders, contracts, and other items as requested; and contacts vendors for price quotes.
Audits employee time sheets and business relevant documents for accuracy and completeness.
Monitors reports and databases, employee requisition lists for hiring process, outstanding purchasing and requisition orders, inventory levels of standard office supplies, and office equipment.
Communicates by telephone, e-mail, or personal contact. Provides polite and effective customer service to all individuals that contact the agency.

Competencies:
Manages Ambiguity
Manages Complexity
Action Oriented
Plans and Aligns
Resourcefulness
Knowledge:
Clerical
Customer and Personal Service
Skills:
Active Learning and Listening
Speaking
Reading Comprehension
Service Orientation
Time Management
Abilities:
Written Comprehension
Speech Recognition

Personal Computer
Telephone
Copy Machine
Scanner
Calculator

Minimum Qualifications

Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years. Necessary Special Qualifications: Applicants for this class may be required to: Complete a criminal history disclosure form in a manner approved by the appointing authority. Agree to release all records involving their criminal history to the appointing authority. Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.