Administrative Assistant - Website Management

Job Description

Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About Indiana Finance Authority:
In order to provide economic efficiencies and management synergies and enable the State of Indiana ("State") to communicate as one voice with the various participants in the financial markets, the Indiana Development Finance Authority, the State Office Building Commission, the Indiana Transportation Finance Authority, the Recreational Development Commission, the State Revolving Fund Programs and the Indiana Brownfields Program were consolidated into a new and separate entity called the Indiana Finance Authority ("IFA") on May 15, 2005. The Indiana Health and Educational Facilities Finance Authority was also merged into the IFA, effective July 1, 2007.
Salary:
The salary for this position traditionally starts at $58,000.00 but may be commensurate with education and work experience. Use our
Compensation Calculator
to view the total compensation package.
A Day in the Life:
Must be able to work on-site Monday through Friday for a total of 37.5 hours/weekly, with flexibility between the hours of 8am to 5pm.
Answer and screen telephone calls; respond to routine inquiries and/or make appropriate referrals
Provide administrative support to IFA’s Environmental Programs Team
Type correspondence, memos, forms, and reports
Make copies as requested
Deliver items or arrange for delivery of items as requested
Perform other administrative duties and related tasks as required
Maintain, create, and prepare files
Preparing documents to send to State Records for retention.
Manage electronic files (i.e., scanning, pdf, downloads, etc.)
Appropriately distribute incoming mail and other materials
Serve as key operator of all office machines, including performance of routine upkeep
Maintain inventory of office supplies, equipment supplies, kitchen supplies, etc.
Coordinating website development and managing content
Defining goals, creating timelines, delegating tasks, and coordinating with cross-functional teams on website enhancements or new features rollouts
Manage trustee fee receivables.
Maintain transcript library.
Manage IFA fleet vehicle
New hire tasks at the Environmental Programs office.
What You'll Need for Success:
Competent with daily use of current technology / social media, etc.
A degree in business or communications is a plus
Office experience or accredited training preferred
Ability to exercise independent judgment within established guidelines and procedures
Highly organized – able to handle multiple tasks efficiently
Experience with Microsoft Word, Excel, PowerPoint, Outlook, Teams, CMS software, and Marketing Cloud.
Typing skills – minimum 50 wpm
Above-average clerical skill; knowledge of English grammar, spelling, and punctuation
Good interpersonal relationship skills; ability to communicate with persons of all educational and social backgrounds
.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at
jobs@spd.IN.gov
.