Administrative Assistant 3 - Graduate Student Association

Job Description

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or
jobs@unr.edu
.
Job Description
The University of Nevada, Reno is recruiting for a
Part- Time
self-motivated and dependable Administrative Assistant 3 (AA3) for the Graduate Student Association.
***This position does not provide layoff rights and is contingent upon funding. ***
The administrative assistant 3 serves as a key operational and administrative support professional for the Graduate Student Association (GSA). This position functions as the primary front-office contact for graduate students, faculty, staff, and external partners while supporting departmental operations, financial administration, human resources processes, program coordination, and event management. This position plays a vital role in ensuring the effective delivery of services, programs, scholarships, travel grants, and other initiatives that support graduate student success and engagement.

Working under the direction of the Director of Graduate Student Services, this position independently coordinates a wide range of administrative functions, maintains compliance with university, NSHE, state, and federal regulations, and serves as a resource for information related to graduate student programs, funding, and services. The role requires strong organizational skills, attention to detail, sound judgment, customer service expertise, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities
Provide administrative support for daily office operations.
Monitor departmental budgets, process financial transactions, reconcile accounts, administer purchasing activities, and generate financial reports.
Coordinate travel arrangements, expense reimbursements, purchasing card transactions, and budget-related activities in compliance with university policies.
Support recruitment, onboarding, hiring, payroll, and personnel-related processes.
Coordinate departmental meetings, maintain calendars, prepare meeting documentation, and manage office communications.
Administer graduate student programs, including travel grant, regalia initiative, scholarships, awards, and free printing programs.
Maintain databases, records, mailing lists, and departmental communications platforms.
Provide guidance regarding university policies, procedures, and available resources while maintaining confidentiality and professionalism.

Essential Qualifications
Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities;
OR
One year of experience as an Administrative Assistant II in Nevada State service;
OR
An equivalent combination of education and experience as described above.

Preferred Qualifications
Candidates with the following are encouraged to apply:
Extensive experience providing administrative, customer service, and operational support in professional office and higher education environments, including coordination of schedules, meetings, events, and day-to-day office functions.
Knowledge of financial and business operations, including processing financial transactions, account reconciliation, budget support, purchasing, travel administration, payroll, scholarships, grants, awards, and other funding initiatives.
Strong ability to interpret and apply policies, procedures, regulations, and compliance requirements, including FERPA, university financial practices, student services operations, and other institutional guidelines while maintaining confidentiality and sound judgment.
Highly organized professional with demonstrated success managing multiple priorities, solving problems, improving processes, and working independently with exceptional attention to detail, accuracy, and accountability.
Excellent verbal and written communication skills, with the ability to effectively collaborate and build relationships with diverse populations, including students, faculty, staff, external partners, and underrepresented communities in a student-centered environment.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and enterprise systems such as Workday, PeopleSoft, Canvas/WebCampus, Lounge, and similar platforms; experienced in program communications, social media management, and coordinating student engagement initiatives, workshops, conferences, and special events.

Schedule
Part-Time Position, 25 hours a week

Compensation Grade
Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity, and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit:
Classified Compensation
. Select Salary schedule, PP01.

For more information, visit the
Classified Salary Calculator

The Perks of PERS
Classified Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator
Retirement Calculator
for more information.

Perks of Working at UNR
Health insurance options including dental and vision -
Health Insurance
Life insurance, generous annual and sick leave -
Classified Benefits
E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options
.
E.L. Wiegand Fitness Center
Mountain EAP
supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
SEC
Classified Staff Grants-In-Aid Benefit
For more information about the Classified Staff Grant-In-Aid Benefit, please visit:
Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program
Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit:
Classified Employee Family Opportunity Program

Department Information
https://www.unr.edu/gsa
Exempt
No
Full-Time Equivalent
62.5%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at
jobs@unr.edu
.

Attach the following attachment(s) to your application
Resume/CV
- (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter -
(required)
Contact Information for Three Supervisory References
- (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts
- (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration
- (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

Posting Close Time
This posting will close at 12:00 am on the date listed below. The posting will no longer be available to apply to after 11:59 pm the day prior.

Posting Close Date
11/6/2026
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.
The