Administrative Assistant 1

Job Description

Commonwealth of PA - Opportunities for All Job Seekers | Find Your Passion for Public Service!

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Administrative Assistant 1

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Administrative Assistant 1

Salary

$45,907.00 - $69,203.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-48705-08210

Department

Department of Conservation & Natural Resources

Division

CN Fl Engrg Cntr Mgmt Div

Opening Date

05/04/2026

Closing Date

5/17/2026 11:59 PM Eastern

Job Code

08210

Position Number

00003881

Union

AFSCME

Bargaining Unit

A4

Pay Group

ST05

Bureau / Division Code

00382120

Bureau / Division

Bureau of Facility Design and Construction

Worksite Address

400 Market Street

City

Harrisburg, Pennsylvania

Zip Code

17101

Contact Name

Christine Adkins

Contact Email

Chadkins@pa.gov

Description

Benefits

Questions

THE POSITION
As an Administrative Assistant 1 with the Department of Conservation and Natural Resources, you will take part in work that supports parks, forests, and public facilities across the state. This role gives you the opportunity to use your organizational strengths in a fast-paced environment. You will help coordinate important contract documents that keep projects running on schedule. Step into a position where your attention to detail truly supports Pennsylvania communities.
DESCRIPTION OF WORK
This position supports the administrative and contract processes that guide the Department’s construction program. The role ensures that contract documents, funding details, and compliance steps are handled accurately and on schedule. As an Administrative Assistant 1, you will perform the following duties:Contract Preparation: Review contract documents for accuracy, compile bid packages, convert files to PDF, and upload materials to required platformsBid Assistance: Support bid openings, open bids when needed, and confirm that bidders meet required rules and proceduresCompliance Review: Check contractor responsiveness, verify funding, confirm proper coding, and coordinate with staff to resolve discrepanciesContract Routing: Upload documents into routing systems, monitor review progress, and prepare official letters once contracts are executedProject Support: Assist field offices with small or emergency construction needs, review quotes, check funding, and prepare purchase ordersProject Closeout: Review closeout requirements, process change orders and final paperwork, and issue acceptance and warranty lettersInterested in learning more? Additional details regarding this position can be found in the position description.Work Schedule and Additional Information:Full-time employmentWork hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.Telework: You may have the opportunity to work from home (telework) part-time, up to 5 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONSMinimum Exp