Accounting Technician

Job Description

Summary

The Accounting Technician reviews and processes various accounting documents including customer and vendor transactions for all organizations within the Business Services Division Accounting Office. Responsible for the accuracy of accounting information and of the processing of financial documents, the employee organizes accounting transactions, maintains and reconciles accounts, closes accounts and prepares reports and statements, analyzes accounting data, and examines accounts.

Duties

The Accounting Technician reviews and processes various accounting documents including customer and vendor transactions for all organizations within the Business Services Division Accounting Office, in the U.S. Naval Academy's Non-Appropriated Fund Instrumentality (NAFI), Annapolis, MD. Responsible for the accuracy of accounting information and of the processing of financial documents, the employee organizes accounting transactions, maintains and reconciles accounts, closes accounts and prepares reports and statements, analyzes accounting data, and examines accounts. Matches all invoices to receiving reports by purchase order number Verifies correctness of invoices and credits by comparing to receiving reports and charge back forms Prepares invoice apron forms for disbursements and verifies that all information on the forms is correct Processes invoices by keying into the accounting system of record Processes payments, double checking that the keyed information from the apron forms is correct and making corrections when necessary Assists in reviewing credit card reconciliation packages for the NABSD credit card program Assist other employees in solving reconciliation problems and provides instructions when necessary Maintains accurate vendor information Runs monthly reports and verifies accuracy Oversees accounting office maintenance issues, such as repairs to copier and postage machines Assists with special projects as needed and assigned Filing necessary to perform duties Performs cashier or teller duties in the absence of other personnel Assists the Accounting Officer with various administrative and accounting related tasks Will participate in the general administrative routine of the Accounting Department by determining supply needs of personnel and participating in the ordering process Assists accounts receivable technician with accounts receivable functions and programs. In the absence of the Accounting Officer the incumbent will operate independently. The incumbent is held responsible for accounting functions and programs. Performs other related duties as assigned

How You Will Be Evaluated

All applications and supporting documents will be reviewed to determine if they meet the hiring eligibility and KSA requirements listed in the announcement, and will be rated based on the information provided. Best qualified applicants will be referred to the hiring manager.

Additional Information

As an Accounting Technician with NABSD, you'll have the exciting and fulfilling opportunity to directly support the Brigade of Midshipmen and help shape our nation's future leaders. In this role, you'll collaborate across more than 20 diverse departments, from retail and dining to support services and administration, bringing vital financial precision to our mission! Full time scheduling, 8-hour weekday shifts. Note: Failure to provide the required information may result in loss of consideration for the position and elimination from the selection process. Applicants may be required to provide proof of education, complete a pre-hire health screening, etc. DON is an EEO employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, or other non-merit factor. Reasonable accommodations may be provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the office that is collecting the applications. The decision on granting reasonable accommodations will be on a case-by-case basis.

How to Apply

All applications must be submitted no later than NOON on the closing date via the Naval Academy Business Services website. Resumes must not exceed 2 pages. Resumes have a strict two-page limit; any content beyond page two will not be reviewed.

Required Documents

The below items are accepted and may be needed to support a claimed preference. Resume (Not to exceed 2 pages) Cover Letter Transcript and/or Diploma ~ If using education screen-in for KSA #1 If Claiming NAF RPL (Non-Appropriated Fund Reemployment Priority): Most recent separation BBA SF50 (or equivalent) If Claiming Spousal Preference ~ Proof of Marriage and PCS Orders If Claiming Veterans Priority Consideration ~ DD-214 page 4 Current or Former Federal Employee ~ SF50 or equivalent

What to Expect Next

All applicants must submit an application via the website, and will receive an email confirming submission.

Benefits

Benefits include: Medical, Dental, Life, Long Term Disability Insurance; Health Savings Account (HSA); Flexible Spending Account (FSA); Automatic Retirement Enrollment, 401(k), Roth 401(k), and 401(k) Loan options; and Paid Vacation and Sick Leave Accrual. Perks: Use of the Brigade Sports Complex, Shop at the Midshipmen Store and the Navy Exchange, Potential membership eligibility at the Naval Academy Club, Use of MWR facilities, Eligible to join Navy Federal Credit Union, Eligible for childcare with CDC & NAPS, Use of Employee Assistance Program, Possible paid Holidays.

About the Agency

Naval Academy Business Services Division (NABSD) is an integral part of every midshipman's life, providing a myriad of retail products and services that are an essential part of Academy life. We are a Non-Appropriated Fund Instrumentality (NAFI) Program consisting of twelve departments operating twenty business units across the U.S. Naval Academy and Naval Support Activity Annapolis (NSAA) grounds. We are extremely proud of the Brigade of Midshipmen and take great pride in their accomplishments as they develop into the next generation of our nation's Navy and Marine Corps leaders.

Requirements

In order to meet the basic requirement of the Accounting Technician position, NF-0525-03, you must meet one of the following requirements: a) Possess one (1) year of specialized experience in an Accounting, Financial, or Bookkeeping role that equipped you to perform successfully the duties of this position.; OR b) five (5) years of education beyond high school; OR c) three (3) years of general work experience. YOU WILL BE RATED ON THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) FOR THIS POSITION: 1. Experience performing daily Accounts Payable and Accounts Receivable operations. 2. Hands-on experience processing transactions in an ERP/accounting system. Experience using any of the following is preferred: Sage, Oracle NetSuite, SAP, QuickBooks, Enterprise. 3. Demonstrated ability to accurately perform high-volume numerical data entry with minimal processing errors. 4. Proficiency using Microsoft Suite (MS Excel, MS Word) and Google Workspace (Google Docs, Sheets, Drive) to organize financial data and information. 5. Ability to research and resolve AP/AR discrepancies and POS system errors within standard 24-72 hour resolution windows.