TCEQ - Payroll Specialist (TCEQ Employees Only)

Job Description

Are you an experienced Payroll Specialist (Accountant V), ready for a unique opportunity to grow with an environmental state agency?

Join TCEQ! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources.

YOUR FUTURE TEAM

As part of TCEQ Administrative Services, you would help support the logistical and operational structure for TCEQ statewide -- the business foundation for the whole agency. See details about what we do.

This position is a member of our Financial Administration Division.

HERE'S WHAT YOU'LL BE DOING

Audit CAPPS data entry and process payroll and time details, wage calculations, including Fair Labor Standards Act (FLSA) cash outs, additional part-time pay, leave without pay (LWOP) and lump sums. Review accounting payroll and financial Centralized Accounting and Payroll/Personnel System (CAPPS) documents for compliance and accurate calculation & entry of deductions (tax levies, child support, bankruptcy, and student loans) as required by court order in accordance with state and federal regulations. Confirm calculations of personnel actions including new hires, mid-month actions, and terminations. Confirm calculations of net pay and salary paybacks.
Verify prior state service information received from Human Resources and provide year-to-date payroll information for interagency transfers and/or new employees with prior State of Texas service; verify total state service years and longevity amounts. Monitor dual employment reports and coordinate state-paid benefits, ensuring state maximums are not exceeded.
Prepare the Travel Partial Per Diem report for payroll processing into CAPPS. Monitor the Direct Deposit daily report for errors and serve as the agency liaison between the Comptroller's Office and other financial institutions. Assist employees with Employee Self Service (ESS) in CAPPS for entry of direct deposit, charitable contributions, benefit replacement pay (BRP), and other self-service items. Respond to payroll inquiries with internal and external customers regarding payroll issues.
Prepare reports for state and federal entities. Prepare monthly payroll control reconciliation to assist in preparation of 941 Quarterly, W-2's, Calendar and Fiscal Year-End processing.  Verify all payroll tax deposits and reconciling with monthly tax liability.
Prepare and assists with monthly payroll filing. Monitor cancellations and special payments. Monitor and check return money in USAS. Assist in planning and scheduling payrolls that meet deadlines established by the Comptroller's Office.
Reconcile payroll deductions and distribute warrants & payments to vendors; maintain employee records to ensure compliance with state and federal regulations.
Assist in updating internal, external, and desk procedure manuals regarding payroll, and make recommendations for improvements to payroll processes. Participate in agency presentations to Administrative Services Coordinators (ASC's).

KEY QUALIFICATIONS

Experience in payroll processing/auditing:
State of Texas Government,
Another Governmental Entity, or
Private Industry

Experience using a payroll/ accounting system:

Centralized Accounting and Payroll/Personnel System (CAPPS)

Uniform Statewide Payroll/Personnel System (USPS) and/or

Uniform Statewide Accounting System (USAS);

Another government accounting system; or

A private industry accounting system.

Experience working in leave accounting systems: 
CAPPS Timekeeping System; 
Another government leave accounting system; and/or
A private industry leave accounting system.

REQUIRED EDUCATION & EXPERIENCE

A bachelor's degree with a major in accounting, finance, economics, business, or public administration from an accredited college or university, plus two years of experience where the majority of time was spent in accounting, auditing, or budgeting.

A graduate degree in accounting, finance, economics, business, or public administration may substitute for two years of the required experience.

OR

Six years of experience where the majority of time was spent in accounting, auditing, or budgeting.

OR

Certification as a public accountant (CPA).

TRANSCRIPT / COLLEGE HOURS or COURSE WORK

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.

WORK SCHEDULE

Standard business hours are M-F, 8:00 a.m. - 5:00 p.m.

Individual and work group schedule determined by the TCEQ Financial Administration Division.

BENEFITS

Optional 401(k) and 457 plans
Insurance: Health, Vision, Dental, and optional FSA
Paid day(s) off from work on national holidays and holidays that the state observes
Professional development opportunities
Longevity pay based on your number of years working for the state
Wellness Program and Activities
Onsite Nurse Practitioner in HQ
Work-Life Balance

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need accommodation during the employment process, please contact HRSS for assistance at (512) 239-0102.

MILITARY OCCUPATIONAL SPECIALTY (M.O.S.) CODES

M.O.S. codes can be found here. Please click the hyperlink under `Occupational Category' for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.