GLO - Manager V (Payroll Manager)

Job Description

The Texas General Land Office is seeking a Manager V (Payroll Manager) within the Financial Management Department of the agency.

Manager V: Performs advanced (senior-level) managerial work administering the daily operations and activities of an agency's business function, division, or department. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Oversee the business functions of the Payroll Division, including the allocation of resources to achieve timely outcomes and measurable goals; and monitor and evaluate the effectiveness and efficiency of staffing levels. Oversee special projects and the implementation of special initiatives. Reviews and evaluates the impact of proposed federal and state laws on payroll activities. Manages multiple business functions and provides oversight to associated payroll staff.

Performs other duties as assigned. Other duties as assigned may include but are not limited to actively participating and/or supporting to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Our Mission:

The Texas General Land Office primarily serves the schoolchildren, veterans, and the environment of Texas. The agency does so by preserving our history, maximizing state revenue through innovative administration, and through the prudent stewardship of state lands and natural resources.

What Your Contributions to the GLO Will be:

FUNCTIONAL AND BUSINESS ACTIVITIES:

Manage day-to-day activities of the payroll function.

Develops and approves schedules, priorities, and standards for achieving Payroll goals & objectives.

Prepares management and productivity reports.

PERSONNEL ACTIVITIES:

Supervise the work of Payroll staff. 
Manages evaluation activities.
Manages staff development plans and activities.
Oversee the allocation of resources to achieve timely outcomes and measurable goals; monitors and evaluates the effectiveness and efficiency of staffing levels, including managing position vacancies and recommending personnel actions.

GUIDANCE AND OVERSIGHT:

Provides technical expertise and guidance regarding questions related to the payroll function.
Provides professional oversight and guidance to staff and agency employees on the payroll function, to ensure compliance with and adherence to regulatory standards and established procedures.
Provides oversight to associated staff.

POLICIES AND PROCEDURES:

Establishes goals and objectives for the payroll function. 
Develops, evaluates, and monitors compliance with Payroll policies and procedures, including collaborating closely with HR to verify personnel action forms are submitted timely and accurately.
Reviews and evaluates the impact of existing and proposed federal and state laws on the payroll function.

IMPROVEMENTS AND INNOVATION:

Identifies areas of need change and make recommendations to improve the payroll function.
Develops and implement techniques for evaluating the payroll function. 
Oversee special projects and the implementation of special initiatives related to the payroll function.

Minimum Qualifications:

Graduation from an accredited four-year college or university with major coursework in accounting, finance, business administration, public administration, or a related field as determined by the hiring supervisor; or at least four (4) years of progressively responsible experience in financial and/or payroll functions may substitute for a degree.

Six (6) years of progressively responsible experience in payroll, accounting, finance, human resources, or related financial operations, including experience administering or overseeing payroll processes.

Preferred Qualifications:

In addition to the minimum qualifications, the following progressively responsible payroll or closely related financial/human-resources experience levels are preferred and may overlap with the minimum qualifications or each other:

Five (5) years of direct payroll administration.

Three (3) years of direct Texas state-government payroll experience, including compliance with Comptroller, statewide, and agency policies and procedures.

Three (3) years of direct CAPPS HR/Payroll experience.

Three (3) years of supervisory, managerial, or team-lead experience involving work planning, setting priorities, establishing goals, assigning work, coaching, and evaluating employee performance.

Advanced skill in the use of Microsoft Suite software (including document automation in Word, data analysis and transformation in Excel, and dynamic presentations in PowerPoint) and USAS.

Experience with payroll reconciliations, financial-system interfaces, payroll accounting, and expenditure reporting.

Experience responding to Comptroller, State Auditor, internal audit, IRS, Texas Workforce Commission, or other regulatory inquiries.

As part of the -pre-employment assessment, a test will be administered and a writing sample is to be submitted upon applying for the job describing how the applicant meets minimum and preferred qualifications, plans to execute their role as the GLO¿s Payroll Manager, and the applicant¿s philosophy on managing employees.¿

Professional certification such as CPP, FPC, CPA, SHRM, or a comparable credential.

Knowledge, Skills and Abilities:

Knowledge of Texas state payroll laws, Comptroller rules and guidance, federal payroll and tax requirements, wage-and-hour requirements, leave administration, garnishments, benefits, and payroll reporting.

Knowledge of payroll internal controls, segregation of duties, reconciliations, audit documentation, and financial-system interfaces.

Skill in analyzing payroll data, researching discrepancies, identifying root causes, and implementing corrective action.

Skill in using CAPPS or comparable enterprise payroll systems, USAS, Excel, and other Microsoft Office applications.

Ability to manage competing deadlines across multiple payroll cycles and ensure timely, accurate processing.

Ability to establish goals, priorities, procedures, performance standards, and quality-control reviews.

Ability to exercise independent judgment in resolving complex payroll, compliance, and employee-pay issues.

Ability to lead system implementations, legislative changes, process improvements, and audit responses.

Ability to communicate effectively with HR, Finance, Legal, IT, executive management, employees, state oversight entities, and external agencies.

Ability to supervise, develop, evaluate, and retain professional payroll staff.

Physical Requirements:

Performs primarily sedentary work, with the ability to lift up to 10 pounds at a time and occasionally carry files, documents, and small office equipment.
Requires prolonged periods of sitting and remaining in a stationary position while performing assigned duties.
Requires repetitive motions involving frequent use of the wrists, hands, and fingers when operating computers and other office equipment.
Requires close visual acuity for reviewing financial data, reports, spreadsheets, and other documents; viewing computer screens; and performing extensive reading and detailed analytical work.
Requires the ability to effectively perform assigned duties in an open-office or cubicle environment with typical workplace distractions and sensory conditions, including conversations, telephone calls, office equipment, movement of employees and visitors, varying noise levels, common workplace odors, and standard office lighting, including overhead and fluorescent lighting, while maintaining concentration, accuracy, productivity, and attention to detail.

Compensation and Benefits

Free Parking
Defined Retirement Benefit Plan, Optional 401(k) and 457 accounts 
Medical Insurance - The State pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents.  The State pays 50% of the eligible part-time employees¿ premiums and 25% for eligible dependents
Optional Benefits such as dental, vision, and life insurance. 
Minimum of 96+ Hours of Annual Leave a year **Annual leave increases with length of service.  
Professional Development Opportunities: The GLO offers numerous courses to help our employees grow using resources through LinkedIn Learning and our EAP provider.

Veterans:

Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: Program Management.

How to Apply:

To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or in the CAPPS Career Site. 
You may apply for the job directly through the CAPPS Career Site. It is not necessary to apply both through Work in Texas and the CAPPS Career Site. 
Applications must be fully completed with a detailed job history, including job title, employment dates, employer name, supervisor's name and phone number, and a summary of responsibilities. Incomplete applications may lead to disqualification. Please be aware that resumes will not be accepted in place of a completed application. 
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. 
A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.   
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.
Applications must be fully completed with a detailed job history, including job title, employment dates, employer's name, supervisor's name and phone number, and summary of responsibilities. Incomplete applications may lead to disqualification.  Please be aware that resumes will not be accepted in place of a completed application.