Utility Planner & Scheduler - City

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Utility Planner & Scheduler - City

Oklahoma City, OK, United States

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PAY AND FAIR LABOR STANDARDS ACT (FLSA) STATUS:Pay Range: 514Hourly Rate: $32.49 - $49.66FLSA Status: ExemptThe normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City's step placement policy.APPLICATION, HIRING, AND BACKGROUNDWhen completing the application, applicants will be asked to respond to application questions. These application questions are based on the Job Requirements for the position. Completion of the application questions is required. Applicant responses to the application questions must specifically answer the questions asked. Responses to application questions must be supported by work history/information listed on the application/resume, sufficient to demonstrate qualifications for the position. Applicants may upload only two attachments. Attachments may include, but are not limited to a resume, cover letter, DD214 or NGB Form 22, transcripts, etc. Applicants may also choose to combine documents into one field for upload. Applications may not be reviewed if specific responses to application questions have not been provided.Each application submission is reviewed independently. For detailed information about the City's hiring and background processes, check out the: Quick Guide to Hiring and Background ChecksIf you have questions, check out the: Frequently Asked QuestionsTOTAL REWARDSAt the City of Oklahoma City, our Total Rewards package is designed to honor your service, fuel your growth, and support every part of your life. We offer:Competitive payAn average of $22,000 annually contributed toward your benefits and retirementA comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and developmentExplore all the ways we invest in you: City of Oklahoma City Total RewardsDEPARTMENTAL INFORMATIONThis position is in the Water Quality Division and is responsible for planning, ordering, and scheduling materials, services, and resources for the North Atoka Pipeline pumping stations and associated equipment; the Oklahoma City metro area's 15 drinking water booster stations; four elevated drinking water storage tanks; and five ground-level drinking water storage tanks.JOB SUMMARYThis position is located in the Water Quality Division of the Utilities Department within the City of Oklahoma City and is under the direction of an immediate supervisor. Utility Planner and Scheduler is a full-proficiency, para-professional classification responsible for applying knowledge of organizational and industry training requirements to work performed. The Utility Planner and Scheduler identifies and analyzes organizational training needs and designs, plans, and schedules training activities to fulfill those needs. This position is responsible for the efficient use of department resources by integrating and coordinating training plans, budgets, and schedules with operational activities, ensuring milestones and goals are met. Essential job functions include: creating routine to complex work schedules to determine scheduling sequence and lead time of each project or operation activity to meet forecasted master schedule; analyzing production specifications and training data; planning and scheduling workflow for each resource and/or operation according to previously established sequences and lead times; and planning sequences with other operations. The Utility Planner and Scheduler confers with department supervisors and management to determine status of projects and facilitate training completion according to schedule; alters schedules to meet unforeseen emergency situations; prepares training reports; may prepare standard lists of required materials, tools, and equipment used for training sessions; and may prepare purchase orders to obtain materials, tools, equipment and services. The employee collaborates with vendors and third-party training providers to plan and schedule employee participation in various training programs. The employee may provide functional supervision to nontechnical staff, with work products subject to review by a division manager or an immediate supervisor.VETERANS PREFERENCEHonorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (Department of Defense Form DD214 or NGB Form 22) prior to the closing date of the vacancy announcement. JOB REQUIREMENTS Knowledge of the assigned work unit.Knowledge of and proficient with Microsoft Office products (Excel, Project, Word, etc.)Skill in estimating materials, equipment, machinery and personnel costs.Skill establishing projects timelines for material, equipment, machinery and personnel use. Skill in devising solutions to planning problems.Skill in retaining and recalling information.Skill in conveying technical information verbally and in writing.Skill in working projects through to completion within specified time periods.Skill in relating to others with tact and diplomacy.Skill in writing project specifications.Skill in coordinating project activities.Skill in establishing goals and objectives.Ability to produce and track a budget and understand financial statements.Ability to create and communicate assignment sheets.Ability to follow direction.Ability to work together with department and City staff and/or contract representatives.Ability to communicate ideas, instructions, questions, problems, and solutions.Ability to work independently.Ability to travel.Willingness to assume responsibility for decisions made and work performed.PREFERRED QUALIFICATIONSExceptional skill in both routine and contingency work force scheduling.Skill in math to perform mathematical calculations and statistical analysis.Skill in writing procedures and reports.COMPETENCIESOne City, One Team (Teamwork/Team Oriented) (1) Recognizes, values, and leverages the ideas, opinions, and perspectives of others; (2) participates willingly and effectively as a team lead or team member; (3) builds consensus; fosters team commitment, spirit, pride, and trust; (4) collaborates with others to accomplish goals and objectives and achieve results; (5) expresses facts, ideas, messages, and information (technical and non-technical) to individuals or groups clearly, concisely, accurately, understandably, with honesty, tact, and diplomacy and in a manner that is appropriate for the intended audience; (6) actively listens, clarifies information as needed; (7) [Core Value One City, One Team] shares information, resources and solutions across departments; (8) [Core Value One City, One Team] asks for help early and offers it often; (9) [Core Value One City, One Team] collaborates across teams before decisions are made.Service First (Customer Centric) (1) Demonstrates commitment to public service; (2) serves and satisfies internal and external customers in a timely and effective manner; (3) establishes, commits to, and maintains high standards for producing quality work products and being responsive to customers; (4) supports the Department/City's mission; develops and executes strategies with the customer in mind; (5) [Core Value Service First] acts quickly and follows through until the job is complete; (6) [Core Value Service First] serves everyone with genuine respect, diligence and professionalism; (7) [Core Value Service First] makes decisions with the people we serve in mind.Respect Always (Leads Through Influence) (1) Persuades others; builds consensus through give and take; (2) gains cooperation from others to obtain information and accomplish goals; (3) works with others towards achieving agreements that may involve exchanging resources or resolving differences; (4) understands the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to a work effort including those actively involved; (5) leads through influence over the process and its results, and those who have a vested interest in the outcome (positive or negative). (6) [Core Value Respect Always] listens with curiosity and speaks with care; (7) [Core Value Respect Always] embraces different perspectives and lived experiences; (8) [Core Value Respect Always] gives feedback constructively and receives it openly. Own the Outcome (Execution and Results) (1) Sets well-defined and realistic goals and high standards of performance for self or self and others; (2) displays a high level of initiative, effort, and commitment toward performing work; (3) completes assignments in a thorough, accurate, and timely manner, and delivers results; (4) works with minimal supervision, is motivated to achieve, and demonstrates responsible behavior; (5) demonstrates understanding of all aspects of the job and application of accrued knowledge in carrying out duties and responsibilities; technical knowledge; skill in the techniques, equipment, procedures, and work required; (6) recognizes opportunities and takes action for improvement to programs, policies, procedures, practices, and processes; (7) understands and is able to apply the principles, methods, and tools of quality improvement; (8) collects, examines, analyzes, and interprets data from a variety of sources; (9) makes data-driven recommendations/decisions and achieves results; (10) effectively achieves results through others to achieve the Department or City's mission; (11) [Core Value Own the Outcome] takes initiative to fix it or escalates issues; (12)