Program Administrator 2 - District 8 HQ - PN20062999

Job Description

Program Administrator 2 - District 8 HQ - PN20062999

(
260006ZX
)

Organization
:

Transportation - District 08
Agency Contact Name and Information
:

District 8 Human Resources, PH: 513-933-6566
Unposting Date
:

Sep 25, 2026, 11:59:00 PM
Work Location
:

District 8 HQ

505 South State Route 741

Lebanon

45036
Primary Location
:

United States of America-OHIO-Warren County-Lebanon

Compensation
:

33.32 - 47.47
Schedule
:

Full-time
Classified Indicator
:

Classified
Union
:

Exempt from Union

Primary Job Skill
:

Program Management
Technical Skills
:

Planning and Development
Professional Skills
:

Analyzation, Critical Thinking, Organizing and Planning

Agency Overview
Job Description
Acts for the District Deputy Director (DDD), by assisting in the overall operations of the District. Provides program direction by relieving superior of variety of difficult administrative duties & formulates & implements program policy (e.g., District Strategic Operation Plan/Program, including development of goals & objectives consistent with the Department Mission). Acts for District Deputy Director in the role of Customer Inquiries Management System Coordinator (CIMS), by planning, coordinating, promoting, & directing assistance & informational services throughout the District by responding to complaints, inquiries, & requests using a computer & related software (e.g., Microsoft Office). Researches & responds to inquiries & complaints, furnishes information & explains programs & projects to motoring public, government officials, & property owners. Develops policies & procedures which establish production standard for District work units; changes District policies &/or procedures as necessary to ensure proper & efficient implementation of District Strategic Operating Plan/Program. Serves as liaison between & on the behalf of the District Deputy Director & other department Administrators (i.e., Planning & Engineering, Highway Management, Business & Human Resources, Construction) by contacting the motoring public, government officials & property owners via telephone, letter, or travels to address customer service problems & complaints in person. Utilizes quality principles & initiatives as part of routine operations. Organizes meetings with staff &/or local & state government agencies on behalf of the DDD.
Analyzes & evaluates District programs, policies & procedures (e.g., assists DDD in establishing policies & procedures for disseminating information on core business practices to vendors, consultants, contractors & elected officials). Reviews District employee's responses to Quality of Work Life (QWLS) & Upward Feedback Survey; meets with Administrators & supervisors to establish goals & develop action plans to improve work issues that received negative responses, monitors progress in achieving QWLS goals (e.g., conducts periodic surveys & focus groups; establishes & implements reporting procedures; develops reports using computer & related software (e.g., Microsoft Excel) to convey requested information; reports progress to DDD & Administrators). Assists with the Ohio Award for Excellence (OAE), Total ODOT Performance (TOP) Award & other organizational award efforts (e.g., contacts necessary personnel for involvement; formulates & compiles all requested data). Manages business functions of office. Acts for DDD by assisting in overall operations of District (e.g. assists in establishing & implementing District Business Plan & Critical Success Factors, including development & reporting of short & long- term goals & objectives consistent with strategic initiatives). Monitors verbal & written correspondence for DDD. Coordinates public speaking engagements for DDD & assists with preparing presentations & speaking points. Uses computer (e.g., Microsoft Windows Operating System) to post information on shared computer drives (e.g., staff meeting minutes, District policies). Furnishes information & assists Public Information Officer (PIO) with public information & news media requests.
Prepares sensitive & confidential correspondence using computer & related software (e.g., Microsoft Word) for DDD's signature in response to inquiries from legislators, District or Central office personnel, & the general public. Assists District Labor Relations Officer by providing administrative support as needed. Acts as coordinator regarding planning & execution of special District Events (e.g., Roadeo, Legislative Days, Annual Meeting, Bring your Child to Work Day, groundbreakings, ribbon cuttings, regional meetings, employee related events). Acts as or assists District Legislative Coordinator (e.g. meets with legislators &/or legislative aides in order to provide updates regarding policies, program, etc. & responds to constituent inquiries). Performs other related administrative duties as assigned by DDD (e.g., greets visitors, operates state vehicle to attend seminars & workshops, serves on committees as assigned).
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our
Total Rewards website
! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of
eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (
such as OPERS, STRS, SERS, and HPRS
)

& Optional Deferred Compensation (
Ohio Deferred Compensation
)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
-Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
-Or 1 yr. exp. as Program Administrator 1, 63122.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills:
Program Management
Supplemental Information
ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.
-

All exempt new hires to ODOT must serve a one year probationary period.
-

All exempt promotions are required to serve a 6 month probationary period.
- If this position is filled internally, the wage rate will be determined in accordance with the Ohio Revised Code.
-This position is overtime exempt based on FLSA Standards.
-The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position.

An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Requirements

Qualifications
4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
-Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
-Or 1 yr. exp. as Program Administrator 1, 63122.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills:
Program Management