Senior Office Assistant

Job Description

Participate in processing, monitoring and maintaining documents regarding a variety of City programs in an assigned department or division; assist all professional staff with routine and/or clerical duties; maintain department filing systems records and databases; and perform a variety of duties relative to the assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
ESSENTIAL FUNCTIONS: Essentialfunctions may include, but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without areasonable accommodation.

• Participate in processing, monitoring and maintaining documents regarding a variety of City programs in assigned area.

• Assist all professional staff with routine and/or clerical duties; and perform a variety of duties relative to the assigned area of responsibility.

• Maintain department filing systems, records and databases; develop, implement and modify filing systems.

• Prepare and proofread a variety of documents including general correspondence, fliers, memoranda and reports using Microsoft Word and Excel software.

• May prepare purchase requests and logs; order and maintain inventory of office supplies; order uniforms, books, magazines, pamphlets and various materials, supplies and equipment as needed.

• May process vendor invoices for payment; input information into the computer.

• Collect money from the public, maintain and balance cash register.

• Perform basic bookkeeping/accounting duties; maintain petty cash fund.

• Prepare and maintain computerized records, rosters, lists, and logs; ensure information currency and accuracy; enter pertinent information into the computer.

• Answer the telephone and assist the general public.

• May assist in the review, preparation and processing of payroll activities.

• May assist in the coordination of travel arrangements.

• May lead lower level clerical staff.

SUPPLEMENTAL FUNCTIONS:
• Perform related duties and responsibilities as required.

• May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.

Education directly related to the minimum requirements below may be substituted for experience on a year for year basis.

High school diploma or GED; and

Three (3) years of clerical or office assistant experience.
ADDITIONAL REQUIREMENTS:

Dependent on position may require a valid certified typing test issued by a state agency, county agency or an accredited educational institution with a minimum score of forty (40) net WPM. Local typing tests may be taken Monday - Friday 8am to 3:30pm at the following locations: NM Workforce Connection, 501 Mountain Rd NE, Albuquerque, NM 87102; NM Workforce Connection, 4061 Ridge Rock Rd SE, Rio Rancho, NM 87124; OR NM Workforce Connection, 121 Don Diego St SE, Los Lunas, NM 87031.Environmental:
Office environment; exposure to computer screens.

Physical:
Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time; extensive use of computer keyboard; moderate lifting.

Minimum Qualifications

High school diploma or GED; and Three (3) years of clerical or office assistant experience.