Legal Secretary

Job Description

Posting Close Date
Applicants must submit their completed application by 08-30-2026 at 11:59 p.m. MST
Application and Special Instructions
APPLICATION REQUIREMENTS:
As part of the application process, all applicants must submit a chronological resume and a cover letter at the time of application. Applications that do not include both documents by the recruitment closing date will be considered incomplete and will not receive further consideration for this recruitment.
This position is on-site at TPD Headquarters. Remote or hybrid work arrangements MAY available at this time.
Assessment Information:
Highest-scoring applicants will be invited to take the typing test. The typing test will be conducted during the week of September 7, 2026, and information on how to obtain a typing certificate will be provided at that time. Applicants who pass the typing test will be invited to a panel interview.
Passing the typing test is required to be interviewed.
Applicants invited to attend a panel interview must present a valid typing certificate obtained within the previous 12 months, showing a minimum net typing speed of 45 WPM or greater.
Interview Information:
Save the date: Applicants who pass the typing test will be invited to a panel interview to be held in person at City Hall on September 18, 2026.
Candidates who are successfully in the panel interviews will be invited to an in-person hiring interview on September 24, 2026 at City Hall.
The eligibility list established from this process may be used to fill positions as they become available over the next six (6) months.
Please note: This position must successfully complete an extensive background investigation as it is supporting the Tucson Police Department within City Attorney's Office. The background investigation includes but is not limited to local, state, and national criminal checks, Motor Vehicle history, finger print checks, polygraph examination, and drug screening.
Position Specific Summary
The Legal
Secretary

position in
the
City Attorney's
Legal Advisor
s Office
provides
legal
support
to internal
and external stakeholders
. This position requires
significant
legal
knowledge related to
various topics
. The position
also works as a liaison between attorneys and process servers with Police Department personnel requiring
various types
of legal process service.

Work is performed under the supervision of the Principal City Attorney-Police Legal Advisor. This position does not supervise.

Duties and Responsibilities
Review
s
and process
e
s

correspondence,
litigation documents
such as court orders,
summons and complaints
,
notices of claim
, and subpoenas
received
or served, and
determine
necessary action, such as proper service on an officer
. O
pen
s
matter in
case management software
,
while adhering to naming conventions,
and
u
se
s
v
arious

department resources and software programs to compile all necessary documentation related to the specific matter. Provide
s
all related documents to City Attorney
'
s
I
nternal Litigation Unit
as
required
.

Processes and tracks all documents received for review by the Legal Advisors, including Agreements, Contracts, Memorandums of Understanding, Memorandums of Agreements, Public Records Requests, Subpoenas, and Court Orders.

A
ct
s
as liaison between attorneys
, legal assistants,
or process servers and
Police Department
personnel
regarding
requirements and procedure for service of subpoenas. Provide
s
information to attorneys or civilians who may
represent
themselves in a court proceeding, as to the process
for
interview
ing
department personnel. Respond
s
to questions from
Police D
epartment personnel concerning service of process.

Maintains and updates
the
s
ubpoena
p
rocess document for dissemination to all department divisions.

Executes the
Peace Officer Sealed Records procedure

according
to court rules and requirements
. Draft
s
quarterly email to the department with updates and specific instructions for the quarterly records sealing deadline.
Respond
s
to questions from personnel about the procedure
, and their specific issues.
Track
s
and upload
s
c
urrent versions of required documentation

t
o the Police
Department
intranet

site
to keep the legal advisor's page updated
.

S
av
es
documentation
in case management
software and

disseminate
s
accordingly. Follow
s
up with officers
regarding
their sealing order received from the court
and t
rack
s sealed records
.

Maintains and updates
the office operations manual, including detailed software instructions. Drafts detailed procedures for any new software or department processes.

Maintains c
alendar tasks necessary for deadlines and department matters; schedules and calendars meetings for attorneys; corresponds via email with all levels of Police Department members in a professional manner.
Schedules
,
tracks
and
determines
deadlines related to classes
taught
by
Legal

Advisors for
law enforcement recruits,
and
various internal departments. Assembles and provides classroom materials to personnel prior to class dates.

Process
es

a
uthorizations of
a
cceptance for
c
laims and
l
awsuits

received from person
ne
l, including
police
officer recruits.

Adheres to critical incident processes to ensure
appropriate records
are sealed and matter is opened in the case management software
.

Review
s
and process
es
evidence release requests received from the
Police D
epartment
.

Obtains necessary case reports and information used to
determine
legality of releasing evidence, notifies requesting department of the outcome, and
s
ave
s
information in case management software.

Coordinates and schedules department travel
in accordance with
City rules, regulations, and processes
regarding
business travel.

Follows the
City Administrative Directive
regarding
use of P
urchasing

Card.

Follows
Records Retention deadlines and procedure
s
for
certain
documents held in the Legal Advisor
'
Office. Interact
s
with the
Police Department
Records
Section
concerning
any
records in question.

Performs other duties and tasks as assigned.

Working Conditions
Mostly office environment.
All duties and responsibilities listed are subject to change.
MINIMUM QUALIFICATIONS
Education
6 months post high school
Experience
Two (2) years of relevant experience
Equivalency
Any combination of relevant education and experience may be substituted on a year-for-year basis.
License/Certifications
Preferred Qualifications
Education: Six (6) months post high school
Work Experience: Two (2) years of directly related experience
Any combination of relevant education and experience may be substituted on a year-for-year basis.
PREFERRED QUALIFICATIONS:
Two (2) years of administrative support experience.
Experience and knowledge gained from working in a related environment, such as a law enforcement agency, a law office or court.
Experience working in a related environment, such as a court or law office, including the handling of confidential information.
POSITION DETAILS
Job Profile
J0134 - Legal Secretary
View full job profile including classification specifications and physical demands at
https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent
.
Compensation Grade
G105
Hourly Range
$21.96 - 32.94 USD
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
Fair Labor Standards Act (FLSA)
Non-Exempt
Position Type
Regular
Time Type
Full time
Department
City Attorney
Department Link
https://www.tucsonaz.gov/Departments/Tucson-City-Court/City-Attorneys-Office
Background Check
This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.
ABOUT US
Benefits
The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at
https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.
Citizenship
The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. The City of Tucson does not offer visa sponsorship.
The City of Tucson is an Equal Opportunity/Affirmative

Action/Veterans/Disability Employer
The city does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).
ADA Accessibility Compliant Form
The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at
EmployeeLeaves@tucsonaz.gov
.
Recruiter Name
Noelle Smith
Recrui