Legal Administrative Specialist III - Criminal Division - Felony Trial Unit

Job Description

Delaware's Attorney General, the State's
chief law enforcement officer, has a broad responsibility to combat crime,
uphold civil rights, safeguard families, fight fraud, and protect consumers in
the First State.
In meeting this mission, Attorney General
Kathy Jennings is supported by teams of talented lawyers and staff in the
Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and
Public Trust Divisions. Each of the more
than 500 staff members who work in the Office of the Attorney General is
dedicated to serving all Delawareans with integrity and passion.
Deputy
Attorneys General, with critical support from criminal special investigators,
victim service specialists, paraprofessionals, and administrative staff,
prosecute criminal cases, enforce consumer laws, provide counsel to state
agencies, ensure the public's access to open government, protect the abused,
and much more.

The Criminal Division seeks a Legal
Administrative Specialist to provide clerical/administrative support to Deputy
Attorneys General prosecuting cases in the Felony Trial Unit in New Castle County.
Responsibilities include, but are not limited to, settng up case files,
running criminal record checks, typing and preparing various documents,
requesting reports, responding to discovery, managing calendars, filing
documents, and preparing witness lists.
This position will also participate in a rotation schedule to provide
backup coverage for the main Criminal Division receptionist to cover lunch
breaks and in the event of an absence.

Essential
functions are fundamental, core functions common to all positions in the class
series and are not intended to be an exhaustive list of all job duties for any
one position in the class. Since class specifications are descriptive and
not restrictive, incumbents can complete job duties of similar kind not
specifically listed here.

Applies agency laws, rules, regulations, policies, and
procedures in maintaining and processing agency information.
Serves as a liaison with the public, clients, agency staff
and others to exchange information and explain agency services, laws,
rules, regulations, policies, and procedures.
Assures effective coordination of operational functions for
assigned unit/attorneys.
Arranges for the delivery of legal paperwork.
Types correspondence and legal paperwork.
Schedules, coordinates, and confirms court dates,
appointments, interviews, intakes, and meetings.
Establishes tracking and monitoring systems and conducts
follow up to ensure timely resolution of matters.
Maintains and controls data and/or filing systems to ensure
effective, accurate and easily retrievable legal documentation.

Requirements

JOB
REQUIREMENTS for Legal Administrative Specialist I

Applicants
must have education, training and/or experience demonstrating competence in
each of the following areas:

1. Possession of an associate's degree or
higher.
2. Knowledge of legal terminology.

OR

1. One year of experience in coordinating
office activities such as planning/coordinating meetings or conferences;
tracking workflow and follow up; composing meeting notes; directing
clients/customers; explaining services to the public and customers/clients;
establishing or maintaining filing/record systems.
2. One year of experience in document
processing which includes reviewing and evaluating records for completeness and
conformity with laws, rules, regulations, standards, policies and procedures,
resolve deficiencies, interpret information, and track and monitor activities.
3. One year of experience in using
standard computer software programs for word processing, spreadsheets or
databases.
4. Six months experience in using an
automated information system to enter, update, modify, delete, retrieve/inquire
and report on data.
5. Knowledge of legal
terminology.

JOB REQUIREMENTS for Legal Administrative Specialist II
Applicants
must have education, training and/or experience demonstrating competence in
each of the following areas:

1. Possession of a bachelor's degree or
higher.

OR

1. Three years of experience in
coordinating office activities such as planning/coordinating meetings or
conferences; tracking workflow and follow up; composing meeting notes;
directing clients/customers; explaining services to the public and
customers/clients; establishing or maintaining filing/record systems.
2. Three years of experience in document
processing which includes reviewing and evaluating records for completeness and
conformity with laws, rules, regulations, standards, policies and procedures,
resolve deficiencies, interpret information, and track and monitor activities.
3. Three years of experience in using
standard computer software programs for word processing, spreadsheets or
databases.
4. Three years of experience in using an
automated information system to enter, update, modify, delete, retrieve/inquire
and report on data.
5. Six months' experience in legal
terminology.
6. Six months' experience in interpreting
laws, rules, regulations, standards, policies, and procedures.

JOB
REQUIREMENTS for Legal Administrative Specialist III
Applicants
must have education, training and/or experience demonstrating competence in
each of the following areas:

1. Possession of a bachelor's degree or
higher.
2. Two years of experience:
• Coordinating office activities such
as planning/coordinating meetings or conferences; tracking workflow and follow
up; composing meeting notes; directing clients/customers; explaining services
to the public and customers/clients; establishing or maintaining filing/record
systems.
• In document processing, which
includes reviewing and evaluating records for completeness and conformity with
laws, rules, regulations, standards, policies and procedures, resolve
deficiencies, interpret information, and track and monitor activities.
• Using standard computer software
programs for word processing, spreadsheets or databases.
• Using an automated information system to enter, update,
modify, delete, r etrieve/inquire
and report on data.
• Preparing
legal documents.
• Interpreting
laws, rules, regulations, standards, policies, and procedures.

OR

1. Five years of employment with the
Department of Justice in a similar capacity.

OR

1. Six years of experience in coordinating
office activities such as planning/coordinating meetings or conferences;
tracking workflow and follow up; composing meeting notes; directing
clients/customers; explaining services to the public and customers/clients;
establishing or maintaining filing/record systems.
2. Six years of experience in document
processing which includes reviewing and evaluating records for completeness and
conformity with laws, rules, regulations, standards, policies and procedures,
resolve deficiencies, interpret information, and track and monitor activities.
3. Six years of experience in using
standard computer software programs for word processing, spreadsheets or
databases.
4. Six years of experience in using an
automated information system to enter, update, modify, delete, retrieve/inquire
and report on data.
5. Four years of experience preparing
legal documents.
6. Four years of experience interpreting
laws, rules, regulations, standards, policies, and procedures.

JOB
REQUIREMENTS for Legal Administrative Specialist I

Applicants
must have education, training and/or experience demonstrating competence in
each of the following areas:

1. Possession of an associate's degree or
higher.
2. Knowledge of legal terminology.

OR

1. One year of experience in coordinating
office activities such as planning/coordinating meetings or conferences;
tracking workflow and follow up; composing meeting notes; directing
clients/customers; explaining services to the public and customers/clients;
establishing or maintaining filing/record systems.
2. One year of experience in document
processing which includes reviewing and evaluating records for completeness and
conformity with laws, rules, regulations, standards, policies and procedures,
resolve deficiencies, interpret information, and track and monitor activities.
3. One year of experience in using
standard computer software programs for word processing, spreadsheets or
databases.
4. Six months experience in using an
automated information system to enter, update, modify, delete, retrieve/inquire
and report on data.
5. Knowledge of legal
terminology.

JOB REQUIREMENTS for Legal Administrative Specialist II
Applicants
must have education, training and/or experience demonstrating competence in
each of the following areas:

1. Possession of a bachelor's degree or
higher.

OR

1. Three years of experience in
coordinating office activities such as planning/coordinating meetings or
conferences; tracking workflow and follow up; composing meeting notes;
directing clients/customers; explaining services to the public and
customers/clients; establishing or maintaining filing/record systems.
2. Three years of experience in document
processing which includes reviewing and evaluating records for completeness and
conformity with laws, rules, regulations, standards, policies and procedures,
resolve deficiencies, interpret information, and track and monitor activities.
3. Three years of experience in using
standard computer software programs for word processing, spreadsheets or
databases.
4. Three years of experience in using an
automated information system to enter, update, modify, delete, retrieve/inquire
and report on data.
5. Six months' experience in legal
terminology.
6. Six months' experience in interpreting
laws, rules, regulations, standards, policies, and procedures.

JOB
REQUIREMENTS for Legal Administrative Specialist III
Applicants
must have education, training and/or experience demonstrating competence in
each of the following areas:

1. Possession of a bachelor's degree or
higher.
2. Two years of experience:
• Coordinating office activities such
as planning/coordinating meetings or conferences; tracking workflow and follow
up; composing meeting notes; directing clients/customers; explaining services
to the public and customers/clients; establishing or maintaining filing/record
systems.
• In document processing, which
includes reviewing and evaluating records for completeness and conformity with
laws, rules, regulations, standards, policies and procedures, resolve
deficiencies, interpret information, and track and monitor activities.
• Using standard computer software
programs for word processing, spreadsheets or databases.
• Using an automated information system to enter, update,
modify, delete, r etrieve/inquire
and report on data.
• Preparing
legal documents.
• Interpreting
laws, rules, regulations, standards, policies, and procedures.

OR

1. Five years of employment with the
Department of Justice in a similar capacity.

OR

1. Six years of experience in coordinating
office activities such as planning/coordinating meetings or conferences;
tracking workflow and follow up; composing meeting notes; directing
clients/customers; explaining services to the public and customers/clients;
establishing or maintaining filing/record systems.
2. Six years of experience in document
processing which includes reviewing and evaluating records for completeness and
conformity with laws, rules, regulations, standards, policies and procedures,
resolve deficiencies, interpret information, and track and monitor activities.
3. Six years of experience in using
standard computer software programs for word processing, spreadsheets or
databases.
4. Six years of experience in using an
automated information system to enter, update, modify, delete, retrieve/inquire
and report on data.
5. Four years of experience preparing
legal documents.
6. Four years of experience interpreting
laws, rules, regulations, standards, policies, and procedures.