Correction Records Management Officer

Job Description

Correction Records Management Officer - 20020955

(
260006Y0
)

Organization
:

Rehabilitation & Correction - Operation Support Center
Agency Contact Name and Information
:

vlora.mcafee@drc.ohio.gov
Unposting Date
:

Oct 1, 2026, 11:59:00 PM
Work Location
:

Ohio Reformatory for Women

1479 Collins Avenue

Marysville

43040-9101
Primary Location
:

United States of America-OHIO-Union County-Marysville

Compensation
:

$23.65
Schedule
:

Full-time
Work Hours
:

40
Classified Indicator
:

Classified
Union
:

OCSEA

Primary Job Skill
:

Corrections
Technical Skills
:

Computer Literacy, Clerical & Data Entry, Communications, Records Management
Professional Skills
:

Active Learning, Teamwork, Time Management, Written Communication

Agency Overview

Who We Are...
Guided by a single mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do...
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at
www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you'll ever find with a work family that is second to none!
Job Description
Requires considerable knowledge in records management in order to manage system for records retention and disposal
Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff
Responsible for indexing documents stored on document imaging software (Onbase)
Prepares correspondence and records in response to public record requests
Prepare exemplification documents and certificate of inmate status
Operate microfilm equipment (e.g., paper converter, viewer, photocopier) and operate scanning equipment
Responsible for Inspecting the final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment
Responsible for working with service representatives on repairs of equipment
Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations
May function as lead worker over clerical employees involved in records maintenance activities
Responsible for the training of staff in procedures for maintenance and storage of records
Establishes due dates in responding to requests
Assist staff in resolving problems regarding equipment
Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests
Handles ingoing and outgoing mail and explains procedures and answers questions
Responsible for Inventories, orders, supplies and stocks shelves
Qualifications
Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Supplemental Information
Application Procedures:
In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)
When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.
You can check the status of your application by signing into your profile on this website.
We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Pre-Employment Drug Testing:
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;

Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;

Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.

Requirements

minimum qualifications outlined on this job posting.
We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.
You can check the status of your application by signing into your profile on this website.
We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Pre-Employment Drug Testing:
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;

Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;

Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.