Clerical Assistant 2

Job Description

Commonwealth of PA - Opportunities for All Job Seekers | Find Your Passion for Public Service!

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Clerical Assistant 2

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Clerical Assistant 2

Salary

$36,108.00 - $53,105.00 Annually

Location

Philadelphia County, PA

Job Type

Non-Civil Service Permanent Full-time

Job Number

N-2026-48970

Department

Department of Military & Veterans Affairs

Division

MV Bus Off Dvh

Opening Date

05/04/2026

Closing Date

5/8/2026 11:59 PM Eastern

Job Code

00102

Position Number

50249314

Union

AFSCME

Bargaining Unit

A1

Pay Group

ST03

Bureau / Division Code

00135100

Bureau / Division

Delaware Valley Veterans' Home

Worksite Address

2701 Southampton Road

City

Philadelphia, Pennsylvania

Zip Code

19154

Contact Name

Jaime Doyle

Contact Phone

215.856.2836

Contact Email

jaidoyle@pa.gov

Description

Benefits

Questions

THE POSITION
The Department of Military & Veterans Affairs, Delaware Valley Veterans' Home provides dedicated, superior care to our veteran residents and their spouses. We are seeking hard working, enthusiastic, compassionate and caring people who are committed to providing exceptional care to our residents.   If you are an ambitious, confident Clerical Assistant 2 committed to providing amazing resident care, this job is for you! Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs.
DESCRIPTION OF WORK
This position provides administrative support by preparing fiscal documents, managing correspondence, coordinating meetings and travel, handling mail, and assisting with accounting and procurement tasks. The role ensures accurate data entry, efficient office operations, and reliable support to the Administrative Officer 5 and department staff.Responsibilities of this position include:• Prepare operating, capital, and budget reports, ensuring accuracy and proper formatting.  • Review and proofread documents for grammatical, numerical, and formatting accuracy.  • Record meeting notes and produce official minutes for committees and other meetings.  • Operate office equipment including computer, typewriter, transcriber, fax machine, calculator, copier, and shredder.  • Prepare and complete forms and correspondence from drafts or general instructions.  • Maintain the Administrative Officer 5’s calendar and schedule meetings.  • Arrange hotel and travel accommodations and enter travel expenses according to state regulations.  • Screen visitors and phone calls, directing them to the appropriate personnel.  • Distribute incoming mail and prepare outgoing mail daily.  • Monitor, maintain, and log daily activity for the postage meter machine.  • Assist Revenue/Accounting with tasks such as Medicare billing, data entry, filing, and mailing correspondence.  • Use the SRM program to requisition and receive goods and services for the facility.  • Attend required in-service trainings and continuing education programs.  • Enter travel requests and reimbursements for department staff as neededInterested in learning more?  Additional details regarding this position can be found in the position description.Work Schedule and Additional Information:Full-time employment, 37.5 hours per week.Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.Telework:  You will not have the option to telework in this position.Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before