Administrative Professional 1

Job Description

Administrative Professional 1

(
2600072C
)

Organization
:

Insurance
Agency Contact Name and Information
:

Kim Lowry 614-644-2681
Unposting Date
:

Sep 27, 2026, 11:59:00 PM
Work Location
:

50 W Town St

50 West Town Street

Suite 300

Columbus

43215
Primary Location
:

United States of America-OHIO-Franklin County-Columbus

Compensation
:

22.59
Schedule
:

Full-time
Classified Indicator
:

Classified
Union
:

OCSEA

Primary Job Skill
:

Administrative Support/Services
Technical Skills
:

Data Entry, Customer Service, Operational and Administrative Support, Records Management
Professional Skills
:

Attention to Detail, Customer Focus, Time Management

Agency Overview
About Us:
The Ohio Department of Insurance (ODI) was established in 1872 as an agency charged with overseeing insurance regulations, enforcing statutes mandating consumer protections, educating consumers, and fostering the stability of insurance markets in Ohio.
Today, the mission of the Ohio Department of Insurance is to provide consumer protection through education and fair but vigilant regulation while promoting a stable and competitive environment for insurers.
Please visit our website
Department of Insurance
and also find us on
LinkedIn
.
Job Description
Position Overview:
The Administrative Professional supports the Human Resources Division by providing clerical assistance, maintaining and organizing HR records, scheduling meetings and interviews, processing mail and communications, and ensuring accurate data entry and records retention. Strong communication, organization, attention to detail, and professionalism are essential.
If this sounds interesting to you, continue reading below to learn more about the career opportunity with our Department!
What You'll Do:
Your Key Responsibilities include but are not limited to the following:
Copies, scans, distributes, posts and/or files correspondences, reports, and memos
Prepares various documents (e.g., composes, types, obtains signatures)
Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal request, maintains calendars for staff)
Types, proofreads, and edits typed documents
Serves as agency's front desk receptionist and answers phone lines and directs callers accordingly
Scans, indexes, and files HR documents into internal or other applicable applications
Interacts with other departments (e.g., setting up meetings and scheduling interviews)
Provides information and compilation of data pulled from OAKS
Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
Performs general clerical tasks (e.g., orders supplies, inventory control, copies documents and files)
Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports
Creates new files as needed
Purges records in accordance with applicable retention schedules
Manages appointment schedules, notifies appropriate personnel of schedules and meetings
Performs other duties as assigned
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our
Total Rewards website
! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of
eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (
such as OPERS, STRS, SERS, and HPRS
)

& Optional Deferred Compensation (
Ohio Deferred Compensation
)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills:
Administrative Support/Services
Supplemental Information
Application Procedures:
When completing the different sections of this application, be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.
Status of Posted Positions:
You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details. Questions about the position not pertaining to your application status can be directed to: Kim Lowry @ 614-644-2681.
Applicants must be currently authorized to work in the United States on a full-time basis.
Reasonable Accommodation: ODI does not discriminate on the basis of disability in its hiring or employment practices and complies with the ADA employment regulations. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the agency Human Resource Offices' ADA Coordinator, Andrew Skal, by emailing Andrew.Skal@insurance.ohio.gov or calling 614-644-3264. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to participate in a structured interview.
Background Check Information:
The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Requirements

minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.
Status of Posted Positions:
You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details. Questions