Administrative Assistant I

Job Description

Job Posting Title
Administrative Assistant I
Agency
131 DEPARTMENT OF CORRECTIONS
Supervisory Organization
DOC OSP
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note:
Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
$38,328.16 This salary is non-negotiable.
Job Description
Location
:
Oklahoma State Penitentiary
This is an on-site position and is not eligible for remote work
Bas
i
c Purpose

Pos
i
t
i
ons

i
n th
i
s job fam
i
ly are ass
i
gned respons
i
b
i
l
i
t
i
es for prov
i
d
i
ng adm
i
n
i
strat
i
ve support to program

areas and support funct
i
ons or serve as an ass
i
stant to or prov
i
de adm
i
n
i
strat
i
ve support to an

adm
i
n
i
strator or an off
i
c
i
al. Th
i
s may

i
nclude respons
i
b
i
l
i
ty for the adm
i
n
i
strat
i
on of an agency program

prov
i
d
i
ng serv
i
ces to agency customers, ma
i
nta
i
n
i
ng var
i
ous records, prepar
i
ng correspondence,

presentat
i
ons, reports, or other mater
i
als; or perform
i
ng or oversee
i
ng adm
i
n
i
strat
i
ve operat
i
onal

funct
i
ons such as bookkeep
i
ng or account
i
ng, human resources, purchas
i
ng, contracts, or s
i
m
i
lar tasks.

Typ
i
cal Funct
i
ons

Part
i
c
i
pates

i
n projects as team member or team leader
.

Develops and

i
mplements spec
i
al procedures
.

I
n
i
t
i
ates correspondence requ
i
r
i
ng knowledge of agency or program procedures and pol
i
c
i
es
.

Develops and

ma
i
nta
i
ns

conf
i
dent
i
al or comple
x

f
i
les
.

I
nterprets and adv
i
ses

i
nternal and e
x
ternal customers on departmental or program rules,

regulat
i
ons, and laws
.

Adm
i
n
i
sters, prepares, or oversees adm
i
n
i
strat
i
ve operat
i
onal funct
i
ons, such as prepar
i
ng

i
nvo
i
ces and payments of cla
i
ms, requ
i
s
i
t
i
ons, purchase orders, bookkeep
i
ng or account
i
ng, and

other f
i
scal dut
i
es
.

Represents

agency, superv
i
s
i
ng off
i
c
i
al, or program area at meet
i
ngs, conferences, or c
i
v
i
c

organ
i
zat
i
ons
.

Coord
i
nates act
i
v
i
t
i
es w
i
th

i
nternal and e
x
ternal customers
.

Establ
i
shes educat
i
onal and/or tra
i
n
i
ng programs
.

I
nterv
i
ews callers, arranges appo
i
ntments, and performs other off
i
ce tasks and dut
i
es
.

Ut
i
l
i
zes advanced technolog
i
cal equ
i
pment and data process
i
ng equ
i
pment to prov
i
de requested

i
nformat
i
on to

i
nternal and e
x
ternal customers; rev
i
ews coded and uncoded source documents;

ed
i
ts documents and reports; e
x
am
i
nes and ver
i
f
i
es reports and other documents for

completeness, appropr
i
ateness, adequacy, and conform
i
ty to establ
i
shed requ
i
rements, and

resolves d
i
screpanc
i
es and refers comple
x

d
i
screpanc
i
es to appropr
i
ate staff.

Tra
i
ns or

mentors

other staff.

Superv
i
ses subord
i
nate staff. Th
i
s

i
ncludes superv
i
s
i
ng an adm
i
n
i
strat
i
ve,

cler
i
cal

or techn
i
cal

cler
i
cal un
i
t or staff respons
i
ble for perform
i
ng a var
i
ety of dut
i
es.

Level Descr
i
ptor

At th
i
s level employees are ass
i
gned rout
i
ne dut
i
es and respons
i
b
i
l
i
t
i
es. Employees w
i
ll coord
i
nate

i
nternal and e
x
ternal act
i
v
i
t
i
es of the organ
i
zat
i
on or program, respond to rout
i
ne

i
nqu
i
r
i
es

i
n both wr
i
tten

and oral form, perform rout
i
ne f
i
scal dut
i
es, and complete rout
i
ne customer serv
i
ce requests from

i
nternal

and e
x
ternal customers.

Knowledge, Sk
i
lls, Ab
i
l
i
t
i
es and Competenc
i
es

Knowledge, Sk
i
lls, and Ab
i
l
i
t
i
es

requ
i
red

at th
i
s level

i
nclude knowledge of spell
i
ng, punctuat
i
on, and

bus
i
ness Engl
i
sh; bus
i
ness mathemat
i
cs; of modern off
i
ce methods and procedures; the ma
i
ntenance of

comple
x

records; and the major pol
i
c
i
es and procedures govern
i
ng ass
i
gned programs.

Ab
i
l
i
ty

i
s

requ
i
red

to

establ
i
sh

and ma
i
nta
i
n effect
i
ve work
i
ng relat
i
onsh
i
ps w
i
th others; perform

conf
i
dent
i
al work and

ma
i
nta
i
n

conf
i
dent
i
al
i
ty;

i
nterpret and complete rout
i
ne matters accord
i
ng to agency

pol
i
c
i
es and procedures; and follow oral and wr
i
tten

i
nstruct
i
ons.

Educat
i
on and E
x
per
i
ence

Educat
i
on and E
x
per
i
ence requ
i
rements at th
i
s level cons
i
st of a bachelor's degree or four years of

techn
i
cal cler
i
cal, adm
i
n
i
strat
i
ve, secretar
i
al, or general off
i
ce work; or an equ
i
valent comb
i
nat
i
on of

educat
i
on and e
x
per
i
ence.

Spec
i
al Requ
i
rements

Some agenc
i
es may

requ
i
re

frequent job-related travel for certa
i
n pos
i
t
i
ons.

Some agenc
i
es may requ
i
re typ
i
ng or keyboard
i
ng at a rate of 50 words per m
i
nute from pr
i
nted copy.

Some agenc
i
es may

requ
i
re

a spec
i
f
i
c bachelor's degree or college hours.

Some agenc
i
es may prefer a cand
i
date w
i
th a spec
i
f
i
c bachelor's degree or college

hours.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday
Jobs Hub
.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact