Accounts Payable Coordinator - Finance

Seminole Gaming / Hard Rock (Seminole Tribe Of Florida)

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Job Description

Our team members are the key to our company's success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site:
www.gotoworkhappy.com/benefits
At Hard Rock we are a diverse group of team members who possess a friendly disposition, attention to detail and an unwavering dedication to superior guest service. Hard Rock is committed to providing the best experience any customer can have, so exceptional guest service is our #1 priority, and our team members are our most valuable asset.
The Accounts Payable Clerk position is responsible for working in a cross-functional environment which includes: invoice
scanning/indexing/processing,
vendor/client payments, and relations processing.
The AP Clerk must complete these duties with accuracy, efficiency, and in accordance with team and company procedures, policies, state and federal regulations and statutes.
Essential duties include, but are not limited to:
Document conversations or special circumstances pertinent to an invoice in the AP system for
Future reference
Ensure that PO/invoice information matches before routing for payment
Ensure that invoices are processed timely to take advantage of terms and discounts offered
Ensure that invoices requiring special payment handling are flagged
Ensure that use tax, if applicable, is calculated
Ensure the accuracy of general ledger coding
Follow up on status of exceptions pending buyer resolution
Follow up on status of invoices pending property approval
Ensure that controls are maintained to prevent duplicate payments
Insert and meter AP checks
Post payment batches, stop payments, voids, and invoice reversals
Print and distribute AP checks
Route checks for manual signature, if necessary
Submit positive pay file to the bank and ensure receipt
Assist Vendors and Clients with inquiries regarding issues of payment
Ensure all vendor documentation and updates are maintained
Ensure that Vendor is set up correctly in the Accounting System
Ensure that accurate, organized, and current AP records are maintained and record retention
requirements are met in accordance with company policies
Work with AP Leader to research, test, plan, design, and enhance workflow systems and
Processes
Review and recommend new or revised practices and procedures to maximize the effectiveness of the AP function while protecting company assets
Notify AP Leader immediately of irregularities or errors
Analyze irregularities related to invoice processing, payment processing, vendor setup, and other related scenarios
Assist AP Leader in formulating action plans to identify and reduce the number of errors
Make recommendations for operational enhancements that would provide for more streamlined processes or compliance while maintaining maximum customer service to all vendors/clients
Assist with special projects as requested
Experience:
High School diploma or equivalent
At least 2 years' of previous AP processing experience reconciling invoices to receipts/purchase orders, preferably using an integrated AP workflow application
Demonstrate strong mathematical skills
Demonstrate organizational skills to function effectively while maintaining attention to detail and meeting established deadlines
Possess working knowledge of Microsoft Excel, Outlook, Word and Adobe software, including spreadsheet construction, use of formulas and formatting
Knowledge, skills, and abilities:
Ability to work effectively under pressure, multi-task, and meet established deadlines
Ability to work within a fast-growth environment with changing priorities
Ability to read, analyze, and evaluate reports
Excellent customer service skills
Have interpersonal skills to deal effectively with all levels of team member
Ability to establish and maintain effective working relationships with the general public, co-workers, STOF's officials, and elected members
Physical Demands and Work Environment:
Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be in operating areas. In these areas, you may be exposed to environmental factors including, but not limited to, second hand smoke and excessive noise.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.
Disclaimer
While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).
PAY RANGE:
$14 - $19/Hourly

Minimum Qualifications

High School diploma or equivalent At least 2 years' of previous AP processing experience reconciling invoices to receipts/purchase orders, preferably using an integrated AP workflow application Demonstrate strong mathematical skills Demonstrate organizational skills to function effectively while maintaining attention to detail and meeting established deadlines Possess working knowledge of Microsoft Excel, Outlook, Word and Adobe software, including spreadsheet construction, use of formulas and formatting

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