Case Administrator

Job Description

Overview of the Position The Clerk’s Office of the U.S. District Court for the Southern District of West Virginia provides effective and efficient administrative and case management assistance and support to the judicial officers of the Court, as well as to others requiring services of the Court. The case administrator is primarily responsible for maintaining, processing, and managing case information from opening to final disposition, in accordance with approved internal controls, procedures, and rules. A case administrator receives and reviews incoming court documents for conformity with federal and local rules and performs customer service for the purpose of providing procedural information and basic instruction on the court’s electronic filing system. Employees also prepare cases for closing by ensuring that all necessary orders are entered, and proceedings are completed accurately. Additionally, the incumbent provides courtroom support as needed for judicial officers in a timely and professional manner. This position will require occasional travel to other points of holding court in Charleston and Bluefield, as needed. The Clerk’s Office of the U.S. District Court for the Southern District of West Virginia has points of holding court located in Beckley, Bluefield, and Huntington, with the main office located in Charleston, West Virginia. The Clerk’s Office is comprised of 40 employees who support five active Article III judges, one senior Article III judge, and three full-time magistrate judges. We are part of the judicial branch, one of the three separate branches of the federal government. We independently set our own employment policies, such as remote work and performance management.