Administrative Assistant

Job Description

Brookhaven National Laboratory (BNL) is seeking an organized and detail-oriented
Administrative Assistant
to support the Computing and Data Sciences Directorate. This position works with minimal supervision,

manages

multiple

priorities

simultaneously,

and

interacts

regularly

with

internal

and

external stakeholders, including senior management, collaborators and visitors.
The

ideal

candidate

will

demonstrate

strong

organizational

skills,

sound

judgment,

and

the

ability

to manage multiple priorities in a fast-paced, service-oriented environment.
Essential

Duties

and

Responsibilities:
Provide

comprehensive

administrative

support

to

management

and

department

personnel.
Manage

complex

calendars,

schedule

meetings,

coordinate

agendas,

and

arrange

meeting
logistics.
Coordinate

domestic

and

international

travel

arrangements

and

process

travel
reimbursements.
Process

invoices,

expense

reports,

and

other

financial

documentation

using

Laboratory business systems.
Coordinate

contract,

procurement,

and

vendor

documentation,
visitor

and

guest

appointments

for

site

access,
workshops,

conferences,

seminars,

and

special

events as required.
Process and manage departmental purchases through multiple procurement channels, including

credit

card

transactions,

eBuy,

ePro,

pick

tickets,

and

purchase

orders,

ensuring compliance with Laboratory policies and procedures.
Exercise,

professionalism,

and

discretion

when

handling

sensitive

matters.
Required

Knowledge,

Skills,

and

Abilities:
Some

form

of

office

administration

training,

plus

eight

years

of

experience

in substantive and relevant administrative, secretarial, clerical, or other responsible work which provides evidence of the knowledge, skills, and abilities necessary to successfully perform the duties of the position.
An

Associates

or

Bachelor's

degree

may offset qualifying experience of 2:1 (experience: college) years.
Demonstrated

ability

to

perform

complex

administrative

functions

with

minimal

supervision.
Strong

organizational,

planning,

and

prioritization

skills.
Excellent

written

and

verbal

communication

skills.
Ability

to

manage

multiple

competing

priorities

in

a

dynamic

environment.
S
trong

attention

to

detail

and

commitment

to

accuracy.
Ability

to

maintain

confidentiality

and

exercise

sound

judgment.
Ability

to

establish

and

maintain

productive

working

relationships

across

all

organizational
levels.
Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence
Preferred

Knowledge,

Skills,

and

Abilities:
Familiarity

with

BNL

systems,

policies,

and

procedures
Experience

coordinating

meetings,

travel,

events,

and

administrative

processes.
Advanced

proficiency

with

Microsoft

Office

Suite,

including

Outlook,

Workday,

Teams, Video Conferencing Software and SharePoint.
Additional Information:
Workers in this job classification

are

eligible to receive overtime pay.
Position will be
on-site
in Upton, NY.
Brookhaven National Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $
78883 - 89167
/ year. Salary offers will be commensurate with the final candidate's qualification, education and experience and considered with the internal peer group.
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at
BNL | Benefits Program
Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory - view more information at
www.bnl.gov/real-id
. This is due to nationwide identification requirements for federal site access as required by the federal
REAL ID Act
.
Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews
.
As a U.S. Department of Energy laboratory, Brookhaven National Laboratory requires employees to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential in accordance with Homeland Security Presidential Directive 12 (HSPD-12) requirements. The credentialing process is completed as part of onboarding and enables access to DOE facilities and information systems. As a condition of employment, the selected candidate must be able to obtain and maintain a UPIV credential. These requirements are established under DOE Order 206.2 Chg. 2,
Identity, Credential, and Access Management (ICAM-
Identity, Credential, and Access Management (ICAM)
)
, and DOE Order 473.1A- Physical Protection Program-
Physical Protection Program
.
About Us
Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation's future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy's (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at
BNL | Opportunities for Veterans at Brookhaven National Laboratory
.
Equal Opportunity/Affirmative Action Employer

Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor
BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at:
https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file