Administrative Assistant 4 (Alexandria Child Welfare)

Job Description

Department MISSION
To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.
Department VISION
A future where every child thrives in a loving environment, supported by empowered families and resilient communities.
Department VALUES
Treating all people with dignity, compassion and respect, while providing services with integrity.

This position is located in the Alexandria Region Child Welfare department.
At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. The incumbent to this position serves as the sole Administrative Assistant to the Area Director of the Alexandria Region and performs a variety of functions for the entire region.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING CORE COMPETENCIES:
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions

• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies

• Using Data: The ability to collect, analyst, and use data to generate insights and inform decisions

• Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions tochallenges.

If you're driven, collaborative, and ready to make an impact-this could be the opportunity for you!Three years of experience in administrative services.EXPERIENCE SUBSTITUTION:Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

• Serves as the confidential executive secretary to the Area Director.

• Performs duties independently and exercises a high degree of independent judgment and initiative in determining the appropriate action in matters.

• Review, edits and prepares letters, memos, reports, contracts and emails on behalf of the Area Director.

• Maintains records and files.

• Review, categorize, and prioritize incoming mail, calls, materials to the Area Director's office

• Schedule and coordinate meetings and conference calls.

• Prepare and assist with the development of meeting materials

• Responsible for all aspects of travel and expense reimbursement including hotel and flight reservations, car rentals, etc.

• Serves as time administrator, reviewer or backup for the regional office or parish office as needed.

• Performs additional duties and responsibilities as requires for the smooth operation of the office.

Position-Specific Details:
Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.
Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.
Work Location: Alexandria, LA

How To Apply:
No Civil Service Test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:
For further information about this vacancy, contact:
Laura Milsteadlaura.milstead.dcfs@la.govDCFS is an "Equal Opportunity Employer", and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.