Specialist III, Visual Art & Design (Part Time)

Job Description

Provide office, student, staff and faculty support for the Division of Visual Art & Design through secretarial duties and the facilities maintenance of dedicated art and design rooms, labs, equipment and materials, etc.Under minimal supervision, perform duties including but not limited to:

• Answering Division phone calls

• Maintaining a physical presence on campus when required

• Directing and assisting walk-in traffic

• Fielding student, staff and faculty inquiries

• Communicating effectively through oral and written communication

• Creating and maintaining various documents and records

• Assisting with bookkeeping and accounting records/reports

• Assisting with personnel training initiatives and related records

• Tracking and ordering textbook inventories

• Facilitating student registration exceptions

• Managing and arranging display cases of student artwork

• Displaying announcements and advertisements for upcoming event

• Assisting with the annual student art showcase and other events

• Taking meeting minutes

• Filing Division documents, both electronically and physical

• Safeguarding confidential information

• Assisting with inventory of computers and office equipment

• Handling and distributing mail

• Updating and maintaining Division documents

• Maintaining/straightening assigned art classrooms/labs

• Reporting general Visual Art & Design facility problems

• Performing simple equipment and furniture repairs/replacements

• Performing other duties as needed and assigned

• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College

• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities

• High school diploma or equivalent.

• Some college.

• Work experience in a College/University environment and/or some scholastic experience.

• 1 years experience working in an office and/or customer service setting.