SGS Graduate Education Program Coordinator, Graduate School Programs

Job Description

Description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to
U.S. News & World Report
, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to coordinate administration of educational programs for the Southwestern Graduate School Biomedical Sciences.
BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

PPO medical plan, available day one at no cost for full-time employee-only coverage

100% coverage for preventive healthcare-no copay

Paid Time Off, available day one

Retirement Programs through the Teacher Retirement System of Texas (TRS)

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required
Education
Bachelor's Degree In business administration, healthcare administration, or directly related field and
Experience
4 years Related experience and

Will consider additional years progressively responsible administrative experience in business, medical, scientific or health care environment in lieu of education
JOB DUTIES

Guides, analyzes, coordinates and evaluates program operation and procedures; develops and/or oversees development of budget for each program.

Assists the Graduate Program Director and relevant faculty/staff members as needed in the preparation of graduate program documentation for SACS and T32 training grant review deadlines; facilitates internal & external program reviews and annual program reviews.

Interprets and applies SACS and other national accrediting bodies' requirements and institutional policies to support compliance; monitors and disseminates information regarding various institutional and program accreditation; maintains knowledge of the rules, regulations, policies, administrative guidelines, and legal issues that impact or govern the graduate education programs.

Coordinates program activities for assigned committee meetings to include: scheduling, notice deliveries, agendas, minutes transcription and reporting of the meetings. Prepares and monitors official graduate program correspondence to trainees to include all academic status changes and timelines to degree. Directs the educational auditing process of trainees, including tracking completion progress and identifying outliers while preparing plans for remediation of identified deficiencies. Prepares, edits and distributes correspondence and complex reports as needed for SGS leadership.

Participates in the planning of programmatic events: information session, orientations, courses, qualifying exams, dissertation defenses, graduate program special topics seminars, retreats and symposia.

Coordinates graduate program faculty appointment and reappointment process; a) works closely within the Graduate School Dean's Office for all faculty transactions and b) works closely with the Graduate Program Chair to prepare the appointment/reappointment data based on established guidelines from the Office of the SGS Dean.

Manages programmatic intranet site and external internet sites for accuracy related to programmatic statistics, degree plans, course descriptions, faculty membership and outcomes.

Acts as a liaison between the departmental offices, service departments and the individual graduate training programs. Provides SGS subject matter expertise as required by internal departments including Academic Information Systems, Campus Solutions and HCM teams, Registrar and Student Accounting offices as related to trouble-shooting software and processes.

Creates and approves HCM forms when needed per training grant activity and/or departmental requests.

Courteously facilitates and responds/resolves requests, complaints and communication with staff, faculty students and guests. Exercises good judgement, discretion and diplomacy in communications.

Assists in the development of complex reports and presentations for the Graduate School Dean's Office.

Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location
:

Texas-Dallas-5323 Harry Hines Blvd
Work Locations
:

5323 Harry Hines Blvd

5323 Harry Hines Blvd

Dallas

75390
Job
:

Professional & Executive
Organization
:

231001 - GradSchool Programs
Schedule
:

Full-time
Shift
:

Day Job
Employee Status
:

Regular
Job Type
:

Standard
Job Posting
:

Aug 18, 2026, 5:08:29 PM

Requirements

requirements and institutional policies to support compliance; monitors and disseminates information regarding various institutional and program accreditation; maintains knowledge of the rules, regulations, policies, administrative guidelines, and legal issues that impact or govern the graduate education programs.

Coordinates program activities for assigned committee meetings to include: scheduling, notice deliveries, agendas, minutes transcription and reporting of the meetings. Prepares and monitors official graduate program correspondence to trainees to include all academic status changes and timelines to degree. Directs the educational auditing process of trainees, including tracking completion progress and identifying outliers while preparing plans for remediation of identified deficiencies. Prepares, edits and distributes correspondence and complex reports as needed for SGS leadership.

Participates in the planning of programmatic events: information session, orientations, courses, qualifying exams, dissertation defenses, graduate program special topics seminars, retreats and symposia.

Coordinates graduate program faculty appointment and reappointment process; a) works closely within the Graduate School Dean's Office for all faculty transactions and b) works closely with the Graduate Program Chair to prepare the appointment/reappointment data based on established guidelines from the Office of the SGS Dean.

Manages programmatic intranet site and external internet sites for accuracy related to programmatic statistics, degree plans, course descriptions, faculty membership and outcomes.

Acts as a liaison between the departmental offices, service departments and the individual graduate training programs. Provides SGS subject matter expertise as required by internal departments including Academic Information Systems, Campus Solutions and HCM teams, Registrar and Student Accounting offices as related to trouble-shooting software and processes.

Creates and approves HCM forms when needed per training grant activity and/or departmental requests.

Courteously facilitates and responds/resolves requests, complaints and communication with staff, faculty students and guests. Exercises good judgement, discretion and diplomacy in communications.

Assists in the development of complex reports and presentations for the Graduate School Dean's Office.

Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender ex