Scheduler

Job Description

Department: Mayor's Office
Exempt/Non-Exempt: Exempt
Union/Management: Management
Full-Time/Part-Time/Seasonal: Full Time, 40 hours
Salary: $65,000 - $75,000,Based on qualifications and experience. Competitive Jersey City retirement and health benefits packages are available, including pension, dental, medical, prescription, FSA (flexible spending account),life insurance and more.
The City of Jersey City's Mayor's Office is seeking a highly organized, proactive, and detail-oriented Scheduler to manage the Mayor's schedule and support the smooth coordination of daily operations. The Secretary will report to the Director of Operations, to prioritize meeting requests, coordinate events, and ensure the Mayor's time is used effectively and strategically.
This role is critical to keeping the Mayor's day-to-day commitments aligned with the administration's priorities. The ideal candidate is calm under pressure, excels at logistics, communicates clearly, and thrives in a fast-paced, high-stakes environment.Job Duties:
• Manage, prioritize, and maintain the Mayor's daily and long-term schedule, ensuring alignment with key priorities and commitments ensuring the calendar is accurate and precise

• Review and vet all meeting and event requests, flagging items requiring strategic consideration or preparation.

• Coordinate logistics for meetings, public events, press conferences, and community engagements in partnership with relevant team members and stakeholders.

• Serve as the primary point of contact for scheduling with internal departments, community stakeholders, elected officials, and external organizations.

• Manage scheduling workflows and communication to ensure clarity, consistency, and responsiveness.

• Confirm locations, travel time, staffing needs, and any required materials for each scheduled engagement.

• Anticipate and resolve logistical conflicts, last-minute changes, and emerging priorities in real time.

• Maintain accurate records of meetings and attendees and support overall Mayor's office operations.

• Perform related duties as assigned

Required Educational Background: Bachelor's degree in Public Administration, Political Science, Business Administration, Communications, or a related field preferred.
Required Experience: 2-4 years of experience in scheduling, executive support, project coordination, campaign operations, or government administration. Experience working with senior leaders or public officials is highly preferred.

Essential Skills/Qualifications:

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities at once.

• Strong written and verbal communication skills.

• Proven ability to exercise discretion, maintain confidentiality, and manage sensitive information.

• Calm, solutions-oriented mindset; able to adapt quickly to changing circumstances.

• Familiarity with Jersey City's communities and civic landscape is a plus.

• Ability to work extended or irregular hours, including evenings and weekends, as required by the Mayor's schedule.

This is a Civil Service Job and you must eventually pass and qualify for the applicable Civil Service title.
Please note that this role is subject to the residency requirements set forth by NJ First Act.
The City of Jersey City is an Affirmative Action/Equal Employment Opportunity Employer and complies with all applicable federal and state laws, rules and regulations relating to anti-discrimination and anti-harassment.