Records Management Specialist

Job Description

Summary

1-year non-reimbursable assignment. The only compensation for this assignment is the federal salary you are already receiving. USCIS - Executive Secretariat Records Management Specialist Series Requested: 0308, 0343, 0301 Security Clearance: None Virtual/Remote: No Only current, full-time federal employees are eligible. Resumes are reviewed every 30 days until selection/closing date. This is a Detail, not a Developmental Rotation. Supervisory approval form must be signed.

Duties

Serves as a records custodian and must possess the skill and ability to perform the functions and activities of a Federal Records Management Program. This includes the ability to perform record clean ups, complete record inventories, develop and maintain file plans, and draft records control schedules in collaboration with the USCIS Chief Records Officer and program staff. Develops and issues processes, procedures, and guidelines to staff to ensure compliance with 36 CFR, Subchapter B and DHS Records Program goals and guidelines. Compiles and presents results to office leadership for corrective action. Participate in records management committee meetings pertaining to the information life cycle. Promote and elevate records management practices in accordance with policy. Ensures timely response to Freedom of Information Act (FOIA) requests for an office system of record for managing office official records. Manages response to FOIA requests for official records in accordance with disclosure provisions of FOIA and the Privacy Act. Anticipated assignment dates July 12, 2026 - July 10, 2027 (1 year)

How You Will Be Evaluated

We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education, and training will be rated using a job questionnaire based on the competencies or knowledge, skills, and abilities needed to perform this Joint Duty Assignment. If you are among the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. After reviewing your resume and supporting documentation, a determination will be made. You must submit the supporting documents listed under the required documents section of this announcement.

Education

EDUCATIONAL SUBSTITUTION: There is no educational substitution for this position.

Additional Information

**DHS does not offer any additional benefits beyond that which the Federal employee is already receiving. If the position requires a security clearance, employees must have a SECRET or TOP SECRET clearance to placement AND must maintain that level of clearance while performing in the position. Selected applicants for a JDA are requested to fulfill the items below during the JDA: Complete the DHS Training Course 15 days prior to the arrival to the JDA. Complete the DHS Joint Duty Assignment Progress Plan to include: Phase 1: Establish assignment objectives within the first 30 days of the JDA. Phase 2: Complete a self-assessment of the duties performed at the mid-point of the JDA. Phase 3: Complete a final review within the last 30 days of the JDA.

How to Apply

All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on 12/07/2026 to receive consideration. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and other supporting documents, and complete the questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link, and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

Required Documents

1. Resume: Do not include any personally identifiable information (PII) i.e., home address, social security number, or date of birth. Your resume must clearly demonstrate you have experience which meets the requirements of this position as outlined in the "Qualifications" section. 2. SF-50: Submit a copy of your official SF-50 (no text version) or other official "Notification of Personnel Action" document which shows the following information: Your appointment in the Federal service Tenure Grade and Step Full performance level If your SF-50(s) does not provide the information needed to make a final determination for qualification, you will be found ineligible for the position. 3. DHS Joint Duty Assignment Application Form signed by your supervisor. Please click on the following link to access the required form DHS Form 250-02.

What to Expect Next

Once you submit your application, we will assess your experience and training, identify the best qualified applicants, and refer those applications to the selecting official for further consideration and a possible interview. We will notify you by email at various stages in the process. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a final JDA offer within 90 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. Telework: Telework eligibility is based on the needs of the office and is subject to change. Additional information pertaining to your interest and availability for this position may be needed after the closing date of the Joint Duty Assignment vacancy announcement; therefore, a timely response to these requests must be adhered to in order to remain in consideration.

About the Agency

DHS is calling on those who want to help protect American interests and secure our Nation. DHS Components work collectively to prevent terrorism; secure borders and our transportation systems; protect the President and other dignitaries; enforce and administer immigration laws; safeguard cyberspace; and ensure resilience to disasters. The DHS Joint Duty Program (JDP) is an intra- and inter-departmental program which offers civilian personnel professional and developmental opportunities. Joint Duty Assignments (JDAs) enhance operations and mission execution through unity of effort and collaboration. The DHS JDP is a human capital program initiative which is managed by OCHCO at DHS headquarters. The DHS JDP's purpose is two-fold: to encourage and to facilitate assignments of DHS personnel to other DHS components as well as outside agencies. The purpose of JDAs is to gain multi-component, multi-faceted experience focused on cross-cutting DHS and Federal-wide operations to enhance performance of the individual, the organizations, and the Department. JDAs are for a period not to exceed 1 year and do not qualify for Joint Duty credit. The DHS JDP covers current Federal employees at the GS-12 through GS-15 grade levels and equivalent. The DHS JDP does not apply to members of the military service or contractors. JDAs do not offer Temporary Promotions.

Requirements

Qualifications required: Must have the abilities and skills to effectively interpret and implement NARA and FOIA regulations and guidance. Must possess the capability to make viable recommendations to support changes as it relates to policies, procedures, and processes to maximize the effectiveness and efficiency of the office's record management activities. Must possess experience and ability to develop short-term and long-term goals and approaches to achieve USCIS records management goals and objectives. Must have the ability to perform routine records management program functions to include but not limited to records cleanups, inventories, draft record schedules, development, and maintenance of file plans. Must be able to identify and report record program risks and deficiencies requiring mitigative or corrective action. Please read the following important information to ensure we have everything we need to consider your application: It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this Joint Duty assignment opportunity announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Your application will be rated based on your resume. Please ensure EACH work history includes ALL of the following information: Job Title (Include series and grade of Federal Job) Duties (Be specific in describing your duties) Name of Federal agency Supervisor name, email, and phone number Start and end dates including month and year (e.g. June 2007 to April 2008)