Procurement & Supply Specialist III - Oahu - (Ohhi)

Job Description

Recruitment Number OHHI-25133

This recruitment is being conducted under the Operation Hire Hawaii (OH-HI) project, a targeted outreach initiative featuring an expedited hiring process, fast-tracking qualified applicants into job opportunities throughout Hawai'i.

Applications received for this recruitment will be reviewed for Legal Authorization to work in the US. All applicants who pass the Legal Authorization review will be referred to the hiring department for consideration and an initial review of the application.

Applicants who meet the initial review requirements at the departmental level may be contacted by the hiring program for an interview. All applicants interviewed by the hiring program will be notified of their selection or non-selection by the department.

The application referral and potential interview conducted at the departmental level does not imply that applicants have met all Minimum Qualification Requirements. A thorough review of all applications received will be conducted by the Department of Human Resources Development and all applicants will be notified of the final disposition.

Salary: $4,961 to $6,043 per month (SR-20, Step D to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website. The Procurement and Supply Specialist series includes professional positions responsible for assuring the adequate provisioning of supplies, equipment, material and services to a State department or large agency with extensive purchasing activity and supply needs which substantially transcend normal office supplies and other standard State purchases. The work involves the responsibility for purchasing and, typically, for other functions such as storage, distribution and inventory management. Knowledge of State laws, rules, regulations, policies and practices in purchasing and, usually, in one or more other specialties in the provisioning of supplies, equipment and services to major departments or agencies are required as well as significant independent judgment and analytical ability in the conduct of work. To qualify, you must meet all of the following requirements:

Legal Authorization to Work:
The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Education: Graduation from an accredited four-year college or university with a bachelor's degree.

Specialized Experience: ONE (1) and ONE-HALF (1 1/2) years of progressively responsible work experience in purchasing which involved working with users and vendors to identify, clarify and specify requirements for products, materials, equipment or services in order to:

A. Develop specifications for formal bids and/or update existing specifications to ensure their currency and applicability. This experience must have demonstrated knowledge of documentation requirements for formal purchases (e.g., standard bonding requirements, severability, special provisions, etc.), an understanding and use of common purchasing resources (e.g., manufacturers' catalogs, buyers' guides, etc.) and purchasing methods and practices; OR

B. Conduct research and studies on products, etc., such as life cycle or in-use cost studies; testing, evaluating and reporting on alternative products, and/or comparable studies in order to make purchasing recommendations to management. This experience must have involved identifying and gathering pertinent data, analyzing and evaluating data gathered, considering alternatives and their implications and recommending alternatives for action.

The Procurement and Supply Specialist III must have had at least six (6) months of experience in each of the areas specified in A OR B above, AND at least one (1) year of experience in dealing with purchases of a moderately complex and complex nature:

Moderately complex are (a) purchases for which there are indirect precedents such as in the purchase of security services for an agency which never had security services before. In this example, precedents in the form of security contracts for a number of other agencies are available to provide the specialist with a general approach to the assignment, characteristics of the purchase to look for, etc.; or (b) any purchase which is new or unique which does not meet the requirements for Complex Purchases.
Complex Purchases require substantial judgment to determine essential descriptive and other criteria, and to differentiate between users' needs and preferences.

In addition, applicants must possess experience which demonstrated the following :
A. Knowledge of purchasing methods and techniques;
B. Ability to interview users, vendors and others regarding user requirements;
C. Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.;
D. Ability to assess user needs and circumstances including operational requirements, policies, agency procedures and related requirements and conduct analyses to identify and recommend specific products most appropriate for the agency/organization's needs;
E. Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases and develop or review and assure the development of technical specifications which clearly and appropriately describe the desired product, material, equipment or service;
F. Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly; and
G. Familiarity with concerns collateral to purchasing in assuring the provisioning of an assigned organization or agency including storage and distribution concerns and inventory maintenance.

Supervisory Aptitude: Applicants must possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision; e.g. by serving as a group or team leader; or in similar work in which opportunities for demonstrating supervisory capabilities exist; or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Driver's License: Some positions require possession of a valid driver's license at the time of appointment.

Lift and Carry: Some positions require the ability to lift and carry objects of various weights with or without reasonable accommodation.

Special Requirement: Some positions require applicants to be certified as a competent operator of e lectric-, gas- a