Procurement Analyst

Job Description

This position is not designated as a safety/security sensitive position and is not subject to random drug and alcohol screening.

JOB OBJECTIVE: To identify insights, formulate and test ideas, and partner with stakeholders in City of Little Rock Departments to improve data quality, data collection systems, and data analytics relative to financial activities.

• Identifies insights, formulates and tests ideas, and partners with stakeholders in City of Little Rock Departments to improve data quality, data collection systems, and data analytics relative to financial activities.

• Develops and implements databases, data collection systems, data analytics and other strategies to optimize statistical efficiency and quality relative to financial activities; collects and compiles information entered in the financial systems; develops reports to review and analyze information to make recommendations to improve the efforts and increase the productivity and consistency of the Department of Finance and maximize the efficiency of the financial systems.

• Schedules and coordinates meetings with business and operational data owners to answer questions and provides information relative to financial activities; coordinates efforts with team members to understand database structures and business processes.

• Interprets and analyzes data results using statistical techniques and provides ongoing reports; identifies, analyzes, and interprets trends and patterns in complex data sets; compiles information and prepares various narrative and statistical reports; interprets and analyzes data results using statistical techniques; builds tabular and/or visualization reports as needed; develops proactive data validation automation systems to identify data integrity issues.

• Develops queries to extract various information and data from primary and secondary data sources; establishes and maintains databases/data systems.

• Reviews, filters, and cleans data on computer reports, printouts, and performance indicators to identify and correct and code issues.

• Works with management to prioritize business and information needs.

• Conducts research and studies to stay abreast of best practices, capabilities, enhancements and trends relative to financial activities to maximize the effectiveness and efficiency of the department's activities; identifies and defines new process improvement opportunities.

• Conducts research and market surveys to identify various sources for services, products, equipment, and materials for City Departments while promoting small and local vendor participation.

• Compiles information and performs analysis of vendor spending patterns to identify opportunities to strengthen competition for City of Little Rock goods and services, supporting improved value, cost savings, volume discounts, and strategic consolidation; submits findings to appropriate personnel for review.

• Reviews budget data to analyze spending trends and activity to identify opportunities for improved budgeting practices and greater financial efficiency.

• Prepares and presents research findings, analytical results and identified trends to communicate insights to stakeholders.

• Establishes, maintains and updates vendor records within the City's financial system to include onboarding, evaluation and offboarding of vendors to ensure information is accurate and in alignment with the vendor's W-9 or W-8 form in compliance with all applicable laws and regulations; updates vendor records to include remit to addresses for payment processing.

• Prepares and submits annual federal 1099 forms for miscellaneous vendor contract employees in compliance with applicable laws, guidelines, and regulations; distributes or ensures distribution of 1099 forms in compliance with all applicable guidelines, policies, procedures, and laws.

• Develops, monitors, and analyzes vendor performance metrics and scorecards, evaluating cost, qualify, delivery and compliance with service level agreements.

• Maintains hard copy and computer files and records with all support documentation in compliance with city and departmental policies and procedures.

• Operates a computer, utilizing database, spreadsheet, Power Point and word processing, software to prepare various narrative and statistical reports.

• Operates a City pool automobile in the performance of essential functions.

SUPERVISORY RESPONSIBILITIES: None.For a complete list of essential job functions, please click HERE.

• Online applications only

• Applicant's answers to supplemental questions will be used to screen for minimum qualifications electronically.

• Please include a complete work history when completing application. Work history may impact initial salary offer amount for the successful candidate.

• List of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications.

• All communication regarding application status will be sent to candidates via text message/ email address listed on account.

• You may check your NeoGov inbox to review all notices sent to the email address associated with your applications.

• Applicants may check application status for any position by logging into their account at or contacting Human Resources at (501) 371-4590 if they are having computer difficulties.