Housing Policy and Planning Administrator (Grants) - Housing Department

Job Description

The City of San José Housing Department is a leader in the production and preservation of affordable housing, and solutions to homelessness. Its mission is to strengthen and to revitalize our community through housing and community development programs. The Housing Department has an operating budget of approximately $119 million annually and 112 employees, the Department administers multiple local, state, and federal funds. The Housing Department is committed to creating and supporting a diverse work environment with a staff that values inclusion.
The Housing Department is currently seeking to fill one (1) full-time Housing Policy and Planning Administrator vacancy in the Grants Division.
The salary range for this classification is $138,628.10 - $173,728.62.
This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. The actual salary shall be determined by the final candidates' qualifications and experience.
This Housing Policy and Planning Administrative (HPPA) position is responsible for managing the Housing Department's grants programs. It oversees grant and contract administration with nonprofit agencies and City programs that receive federal, State, and local funding, including the Community Development Block Grant (CDBG), Home Investment Partnership Program Grant (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) programs and the locally funded Housing Trust Fund. The position also manages one-time funding sources such as the federal CARES Act and State funding such as Homeless Housing, Assistance, and Prevention (HHAP) Grants. The program typically manages an annual budget of approximately $14 million that provides funding for the delivery of priority projects and services that benefit San José's low- and moderate-income residents. This year, the Grants Team administered over $100 million in grants.
This position reports to a Deputy Director, manages a team of 12, and directly supervises two Senior Development Officers and two Development Officers. The Division will work closely with the Deputy Director to obtain approval from the Housing and Community Development Commission (HCDC) for funding recommendations prior to going to the City Council.
Key responsibilities include:
Develops, supports, and models a positive and productive workplace culture and customer service emphasis based on equity, respect, and inclusion
Plans and implements an annual workplan for the Grants Team
Coordinates and develops the Five-Year Consolidated plan and associated Annual Action plans, including public outreach; and, oversees their successful and timely submission to HUD
Prepares all required funding performance reports, including the federal Consolidated
Annual Performance Evaluation Report (CAPER), as well as additional data analyzing effects of the use of funds to benefit residents in protected classes
Organizes and administers the CDBG, HOME, ESG and HOPWA programs and the associated Integrated Disbursement and Information System (IDIS) activities
Develops Request for Proposals (RFP) and Request for Qualifications (RFQ) for grant funded services
Prepares memoranda and PowerPoint presentations to the City Council, Council
Committees, and the Housing and Community Development Commission. Assists in answering questions at public meetings
Monitors all grant fund uses to ensure compliance with agreements and makes recommendations for improved delivery of goods and services
Oversees and provides direction on the preparation of grant agreements and risk-based monitoring plans
Prepares an annual budget, controls and monitors expenses with the budget. Ensures funding uses and conditions align with grant requirements.
Hires, trains, evaluates and supervises a diverse staff
Collaborates closely with the Homelessness Response Team on Requests for Proposal, grant origination, grant documentation, and monitoring of grantees
Collaborates closely with the Policy and Planning Team on ideas for preparation of plans and funding priorities, advocacy regarding federal funding rules, neighborhood-focused investment strategies, and other policy and planning initiatives
Coordinates and partners with a variety of City staff, departments, and nonprofits to coordinate programs and activities, address issues or concerns, administer grants, and share information regarding opportunities and priorities
Oversees a variety of grant funded Community Development Initiative (CDI) projects such as improving access to City facilities, rehabilitation of non-profit facilities, and health and safety improvements to affordable housing
Participates in various countywide coordination meetings to address the needs of low- and moderate-income residents
Strengthens community partnerships and collaborates with community and/other partners
Education : Bachelor's Degree from an accredited college or university in architecture, planning, public or business administration or related field.
Experience : Five (5) years of professional analytic or professional administrative experience which includes at least two (2) years of progressively responsible experience in housing, development, or redevelopment.
Acceptable Substitution : Additional related experience may be substituted for the education requirement on a year-for-year basis.
Required Licensing : Possession of a valid State of California driver's license.
Form 700 Requirement : This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an "Assuming Office Form 700" with the City Clerk's Office within the first 30 days of employment with the office.
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal, and state rules and regulations. Demonstrates experience with analyzing and interpreting quantitative and qualitative information. Demonstrates experience managing a grant program. Thoroughly understands federal and State housing and community development laws and regulations including Community Development Block Grants, HOME Investment Partnership funds, Emergency Solutions Grants, HOPWA, and funding from other State and federal agencies.
Leadership - Leads by examples; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.
Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
Political Skill - In taking action, demonstrates an understanding and consideration of how it will impact stakeholders and affected areas in the organization.
Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of the problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Teamwork and Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's idea and thoughts.
Selection Process :
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.
If you have questions about the duties of these positions, the selection or hiring processes, please contact Ginger Quijano at Ginger.Quijano@sanjoseca.gov .