Fiscal Associate II

Job Description

Make a Difference with DHSS
Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.
For more information, please visit https://dhss.delaware.gov/dhss/ today!

The position will support various areas within the Office of Business and Support Services (OBSS) including General Accounting, Client Accounting and Contracts Administration as needed. The incumbent will process various transactions including client related fiscal transactions, invoices, bank deposits, purchase orders, etc. The incumbent is responsible for posting these transactions into First State Financials systems (FSF) and/or the client accounting system ADL. The incumbent will be required to enter various documents into FSF, may also assist in researching transactions and locating documents needed for various audits that the Division may undergo occasionally.

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.

Verifies or determines correct classification and coding of transactions.

Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.

Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.

Creates and maintains financial records, documents and files.

Prepares reports and summaries on the status of accounts or other financial data.

Participates in recommending changes to internal procedures, forms, or process enhancements.

Gathers and compiles data for higher-level staff.

Performs general office work and functions as assigned such as preparing correspondence and distributing documents.

May perform payroll entries and process payroll in automated information systems.

Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.

Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.