DSPS Assistant, Categorical, (Three (3) or More Positions)

Job Description

DSPS Assistant, Categorical, (Three (3) or More Positions) Salary: $3,018.00 - $4,271.00 Monthly Location: Saddleback College - Mission Viejo, CA Job Type: SC - Staff (Part-Time) Job Number: 202400927 Office, Division, or School: SC - Division of Counseling Services Department or Operating Unit: SC - Disabled Student Programs and Services Opening Date: 09/09/2026 Closing Date: 9/23/2026 Culture of Care: At the South Orange County Community College District (SOCCCD), we foster a Culture of Care grounded in connection, collaboration, inclusion, and service. We seek employees who contribute to a welcoming, student-centered environment and who understand the important role every position plays in advancing student success and strengthening our District community. Our employees build meaningful relationships, demonstrate empathy and professionalism, and promote a culture of belonging, engagement, and mutual respect. Join SOCCCD and be part of a community dedicated to connection, purpose, and impact. We are seeking collaborative professionals committed to supporting students, creating meaningful experiences, and contributing to an inclusive and supportive workplace. Every employee helps shape a Caring District—one where students, colleagues, and the broader community feel valued, respected, and empowered. If you are passionate about service and making a positive difference, we invite you to bring your talents to our team. Application Instructions: • Complete all sections and fields on the application and attach all required documents –incomplete applications may not be considered. • Include all relevant education, training, and/or experience on the application. • Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents. • For job postings with a close date, all applications received by 11:59 PM (Pacific Time) on the job posting close date, will receive consideration. • For job postings with an initial screening date, all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue to accept applications, until the position is filled. Description Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from an appropriate level manager or administrator, performs a variety of administrative office support duties of a general or specialized nature to support students with special needs or disabilities; assists in integrating students with disabilities into the College system; assists with alternate media and adapted technology; provides test proctoring; assists with accommodation requests; assists with coordinating services and activities with other College offices, faculty, and community agencies. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. • Perform a variety of clerical duties in support of the DSPS program. • May serve as initial contact for assigned area; provide a high level of customer service; greet and assist students, faculty, staff, and the public; respond to routine questions and requests for information; convey messages; refer callers to appropriate faculty or staff for further assistance as needed; communicate information where judgment and knowledge of policies and procedures are required. • Schedule appointments for students with counselors and/or other office support staff. • Provide documents, forms, applications, materials, and other information in response to requests for information related to DSPS; direct students to appropriate resources and student services as needed. • Provide technical assistance and information to students regarding DSPS programs and services; assist students with understanding and completing various types of applications, forms, and other DSPS documents; explain policies, procedures, special requirements, restrictions, and supporting documentation needed; provide information regarding eligibility requirements; explain deadlines and dates; refer students to other agencies as necessary to obtain required documentation. • Review materials, applications, records, files, and reports for completeness, accuracy, and compliance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information; scan and upload documentation as necessary to complete files; complete housing and agency verifications. • May participate in providing accommodations such as accurate and detailed notetaking in classrooms for students with disabilities, test proctoring including scribe and reader services, cart driving, registration assistance, interpretation services, and matriculation testing; serve as an in-class aide, as necessary. • Proctor tests for students within the program; inform students of directions; maintain a quiet testing environment for students and ensure the security of testing materials; maintain the confidentiality of sensitive information and confidential matters related to test proctoring. • Assist in the acquiring, conversion, and editing process of textbooks and course-related materials to alternate formats for students with various disabilities, including instructional materials in large print, audiobooks, and other types; caption videos. • Assist in coordinating and tracking the production of Alternate Media materials for students with various disabilities and for timely delivery of materials to students. • Assist higher-level staff with data entry of student records and access to reports and data; monitor student compliance with program requirements; assist higher-level staff on specific programs as assigned. • Set up and maintain DSPS records and other records by reviewing and updating pertinent data under prescribed guidelines. • Operate various office equipment and machines; learn to use new technology as necessary to perform duties; utilize electronic technology to correspond with others and maintain assigned calendars, schedules, and appointments; use various computer applications and software packages. • Type, word process, and proofread various documents and forms, including general correspondence, agendas, reports, and memoranda; disseminate information as appropriate; utilize various computer applications and software packages; prepare and generate reports. • Compile and maintain data for various records; maintain accurate and up-to-date files and documents for assigned program; develop and monitor various logs, accounts, and files for current and accurate information; verify accuracy of the information, researching discrepancies and recording information; organize and maintain filing systems. • May assist in preparing various documents for publications and marketing pieces, including brochures, flyers, event programs, and related materials; order brochures, applications, and forms as necessary; receive, sort, and deliver materials. • Assist in maintaining office supplies and resources; ensure proper functioning of office equipment; maintain adequate inventory levels of supplies and equipment. • Attend various meetings, workshops, conferences, presentations, and training sessions as required; maintain compliance with mandatory training and certifications (i.e., FERPA, etc.) as directed by supervisor; attend and participate in diversity, equity, and inclusion training and events. • Participate in the planning of and attend various community relations and outreach activities targeted at new or returning students and/or potential students; may represent the College at on- and off-campus meetings, conferences, community events, and high school career and college fairs; assist in the distribution of promotional and marketing materials related to DSPS. • Maintain departmental area(s) in a safe, clean, and orderly environment; assure compliance with established safety procedures and regulations; seek to resolve any disruptive behavior; refer unresolved problems to supervisor; may call Campus Police in emergencies. • Maintain current knowledge and stay up to date on program requirements and changes to DSPS services and options for students by attending and participating in training, workshops, and conferences and learning new state and federal laws, rules, and regulations related to DSPS; participate in the development of new/revised procedures to accommodate changes; maintain a working knowledge of standard operating procedures within the area of assignment. • Use District, College, State, and Federal regulations, policies, and procedures to provide accurate information and services to students and others; abide by all confidentiality practices required by the department, state, and federal policies, laws, rules, and regulations, including, but not limited to, FERPA, ADA, Title V, and sections 504 and 508 of the Rehabilitation Act. • Participate in updating the departmental website, as required. • Establish and maintain cooperative working relationships with students, staff, and faculty, as well as various outside groups associated with or servicing the program to ensure efficient, effective, and correct implementation of departmental objectives; serve as liaison and assist with the coordination of services, functions, and activities with other College/District departments, including those at off-site lo