CORRECTIONAL RECORDS SUPERVISOR (Revoke and Return Unit) - WFSE Internal Transfer Only

Job Description

WFSE Section 2 Supplemental DOC Article 4.7 Internal Transfer Opportunity
Correctional Records Supervisor (CRS) - Position TP97
Employee and Operational Support Division- Revoke and Return Unit, Tacoma, WA

This position is eligible to telework; Travel may be required for training or meetings.

The Department of Corrections (DOC) Employee and Operational Support Division has a permanent, full-time Correctional Records Supervisor (CRS) opening available. This position, TP97, is within the Revoke and Return Unit located at the Tacoma Community Justice Center in Tacoma, WA.

The work schedule for this position is Monday through Friday, 8:00 am to 5:00 pm. Work hours are determined by unit needs and are at the discretion of the unit supervisor. If you are currently working an alternate work schedule, please be aware that this position may not be able to honor that schedule. For questions, please contact the Human Resource Office.

In accordance with Article 4.7 of the Washington Federation of State Employees (WFSE) 2025-27 Collective Bargaining Agreement (CBA), this job opening is available to internal transfer candidates ONLY. Employees who meet the following criteria may apply:

• You are requesting a transfer under Article 4.7 of the WFSE CBA.

• You are a permanent DOC employee.

• You currently hold permanent status in the class being recruited for in this job posting.

• You are currently in a position represented by WFSE.

Required qualifications:

• High School diploma or equivalent.

• Five (5) years of experience auditing, maintaining, processing, entering, clarifying and/or calculating sentence structure for individuals' legal records.*(see below for definition of records)
• College-level course work in criminal justice, business administration, accounting, social science or a related field will substitute, year for year, for up to two (2) years of experience.

• Intermediate Skill Level in Microsoft programs.

• Must respect and maintain confidentiality.

• Ability to use independent judgment to accomplish tasks and solve problems.

• Demonstrated ability to effectively recruit, hire, on-board and train staff.

• Demonstrated ability to effectively communicate with co-workers, the public and criminal justice agencies.

• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.

• Demonstrated ability to learn and utilize computer-based applications in the performance of job duties.

• Demonstrated mathematical skills to compute complex sentence structure calculations.

• Demonstrated ability to oral and written communications skills.

• Actively listen to others and demonstrate the ability to paraphrase and ask clarifying questions.

• Ability to clearly and concisely emphasize key messages.

• Ability to take direction and communicate objectives and processes.

• Experience with quality assurance.

• Experience creating, maintaining and implementing work methods and setting priorities.

• 3 or more years of demonstrated entry, auditing and reconciliation of SSTA in the departments individual's electronic database.

Observation - Observes and strategizes personal action based on environmental conditions and human behavior.
Technology - Learns and utilizes computer-based applications in the performance of job duties.
Stress Tolerance - Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations.
Professional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities.
Adaptability - Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy and procedure.
*NOTE: Sentenced individual records are defined as records containing certified copies of the original documents relating to the sentenced individual's crime and sentence. Sentenced individual records are not property files, grievance files, administrative files, treatment files, slough files, parole files, counselor files, or custody files.
All staff entering into employment with the Department of Corrections must possess the following competencies at the time of hire: Safety, Treats others with Respect and Courtesy, Dependability, Accountability, Judgement and Problem Solving, Leadership, Communication, Relationship Building, Ethics and Integrity, and Embracing Diversity and Cultural Differences. All supervisors and managers must also possess the following: People Management and Managing for Results. Competency descriptions may be found on the IDOC website and on the performance and development plan expectations.

Preferred/Desired Qualifications:

• One or more years of lead or supervisory experience of lower-level staff.

• One or more years of establishing employee expectations and evaluating employee performance.

• One or more years of imaging system experience.

• Experience in work groups for developing computer-based applications.

• Demonstrated knowledge of Washington sentencing laws, DOC supervision types and applicable laws.

• DOC Policy to ensure DOC jurisdiction.

• Knowledge of human resources and employee relations.

• Knowledge of DOC Tolling and the rules associated with it.

• Knowledge of Revoke and Return sentence calculations and the rules associated with it.

• Knowledge of department policies, violations, hearings, violations, criminal conviction process and warrants.

Special Requirements/Conditions of Employment:
• Skills Test: Must be able to satisfactorily complete Revoke and Return Unit competency test.

How to Apply:

If you meet the criteria outlined above and are interested in transferring to this position, please submit a request to: dochreos@doc1.wa.gov . Please reference the position number(s) and include the following information in your request:

• Full name

• Personnel number

• Current job title and work unit

• How you meet the specific requirements of this position

Note, per the CBA:

• If you requested transfer under Section 2 Supplemental DOC Article 4.7 and you refused the offer, you cannot request another Article 4.7 transfer for 12 months.

• If you have accepted a transfer under Section 2 Supplemental DOC Article 4.7 you are not eligible to request another transfer under this Article for 24 months.

For more information or questions about this opportunity, please email dochreos@doc1.wa.gov or call (360) 463-4833.