Continuing Education Financial Specialist

Job Description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Position Title:
Continuing Education Financial Specialist
Job Category:
University Staff
Employment Type:
Regular
Job Profile:
Financial Specialist II
Job Duties:
Provide a full range of accounting, hiring, and finance administrative services for the UWEC Continuing Education Unit, which includes areas within Masters and Bachelor's degrees, credit programs, noncredit programs and conferences.
Responsibilities include, but are not limited to:
Hiring process coordination from instructor contract to payment
Accounts receivable and accounts payable
Records management
Cash handling
Providing customer service & support for the CE registration area
Budget management
UW System Office of Online & Professional Learning Resources (OPLR) reporting
Additional reporting tasks as assigned by the Director and Operations Manager of Continuing Education
The Continuing Education Financial Specialist functions

as the lead and sole worker in all fiscal responsibilities, is responsible for all aspects of programmatic hiring processes, and assists with various administrative operations. This position reports to the Operations Manager.
An ideal candidate for this role is a proactive administrator who not only manages processes but looks for opportunities to improve them when appropriate or necessary. The right candidate will be the primary point of coordination for fiscal processes within Continuing Education, acting as a vital liaison between our unit and campus partners in HR and Accounting. The Financial and Hiring Administrator will communicate with stakeholders outside of the University and will play an important role in delivering a positive experience for our instructors, partners, and customers. The ideal candidate will have a sharp eye for detail and the ability to adapt to changing priorities and deadlines. Confidence in navigating systems and advocating for operational needs will support success in this position. We are seeking someone who is a collaborative team member, systems thinker, and problem solver, and who is comfortable working through complex processes, while contributing to continuous improvement. Advanced financial experience is not required; training will be provided on institutional systems and processes.
This is an in-person position (University of Wisconsin - Eau Claire Campus) with the potential for up to one remote work day per week.
Key Job Responsibilities:
Creates general reporting for transactions
Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
Reallocates expenses to appropriate funding strings
Reviews transaction processing internal controls and recommends policies and procedures
Audits or reconciles original purchase documents with payments
Department:
Continuing Education
Compensation:
Compensation: $18 - $21.50/hour
Required Qualifications:
Ability to interpret financial data and provide recommendations
Ability to manage administrative processes from beginning to end
Ability to remain adaptable and flexible to different situations and changes and to work under pressure
Ability to learn new systems, software, and processes quickly
Ability to use Excel to create and maintain spreadsheets involving administrative and financial data
Ability to use databases to export data, enter data, and prepare reports
Must have the mental and visual ability to read, interpret, and manipulate MS Excel, Words, and Outlook files daily
Must have the physical ability to operate office equipment (such as phone, computer, and printer) used to perform essential job functions daily
Preferred Qualifications:
Knowledge of cash handling standards and practices
Experience in administrative roles with financial responsibilities (ex. Budget coordination, accounts payable/receivable, payroll, program/department administration, or similar roles involving financial processes and systems).
Coursework and/or experience in accounting, finance, or a related field
Accounts receivable and accounts payable experience
Administrative experience with Workday system
Key Skills and Attributes
Problem-solving and process improvement skills
Excellent verbal and written communication
Exceptional customer service skills
Strong organization skills and ability to prioritize workload
Strong critical thinking skills
Ability to work effectively and collaboratively with diverse groups and individuals
Minimum Experience
Administrative and/or office support experience
High school diploma or equivalent
How to Apply:
Applications are submitted electronically.

Please follow instructions found on the following UW-Eau Claire Website:

http://wisconsin.wd1.myworkdayjobs.com/UW_Comprehensives
. You must create an account and login before you can apply. Please be sure you have included the following in PDF format
:
Cover letter
Resume
Names and contact information for three references.
To ensure consideration, completed applications must be received by August 3, 2026.

However, screening may continue until position is filled.
Contact Information:
Emma Dimick
Operations Manager
715-836-5637
dimicker1944@uwec.edu
Special Notes:
INSTITUTIONAL OVERVIEW

UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit
https://www.uwec.edu/human-resources/employment-opportunities/
.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

ADDITIONAL INFORMATION

The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit
Campus Security and Fire Report
. Also visit our
Campus Security Authority
(CSA) policy.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.