Cashier II

Job Description

Under the immediate supervision of a higher-level officer, this is responsible clerical work in collecting and accounting for revenues due to the Government of the Virgin Islands (GVI), in a small governmental agency. Work in this class is distinguished from the Cashier I primarily in that the Cashier II collects and records payments involving a greater multiplicity of government funds, thereby requiring greater attention to detail as well as responsibility.

Work involves final responsibility for funds from the time of collection to the time of deposit in a bank, and an employee must consequently meet the character and reputation standards established by a bonding company.

Work is performed in accordance with standard departmental regulations, procedures, and practices which allow little opportunity for deviation.  Receives payments from the public for a wide range of fees for services provided by various departments and agencies.

Prepares bank deposit documents and remits deposits daily to the appropriate banks.

Safeguards all monies collected, between the time that it is collected and when it is deposited or placed in custody of administrative supervisor.

Prepares daily, monthly, and other periodic summaries of collected and when it is deposited or placed in custody of administrative supervisor.

Examines individual accounts to identify and prepare reports on overdue or delinquent bills.

Reconciles accounts receivable register and reports of reconcilement to appropriate divisions.

Performs other related duties as required. High School Diploma or its equivalent from an accredited institution and three (3) years of experience, including one year as a Cashier I or in some assignment involving collection of large sums of money. FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION 
Knowledge of standard office practices and procedures.  
Knowledge of basic mathematics. 
Skill in counting money and recording transactions with speed and accuracy. 
Skill in the operation of adding machines, calculators, and other mechanical office aids. 
Skill in typing or data entry.   
Ability to meet the character and reputation standards of a bonding company. 
Ability to keep records of cash received, and to prepare a variety of routine reports on such transactions. 
Ability to operate a computer. 
Ability to establish and maintain effective working relationships with all persons contacted during the course of the work.

FACTOR 2- SUPERVISORY CONTROLS 
Work is supervised by a higher-level officer who gives work assignments and directives.   Work is reviewed by a supervisor for compliance with the accounting manual, departmental regulation, procedures and practices, as well as for efficient collecting and accounting of receipts.

FACTOR 3- GUIDELINES 
Guidelines include the VI Code, departmental policies, rules and regulations, Standard Operating Procedures, Collective Bargaining Agreements, manuals, and directives.

FACTOR 4- COMPLEXITY 
Work involves the reconciliation of cash collected with amounts indicated on bills and receipts issued. The employee is responsible for such funds from time of collection to the time of deposit in a bank or submitted to immediate supervisor.

FACTOR 5- SCOPE AND EFFECT 
The purpose of the work is to collect cash and deposit into banks to generate revenue for the Government of the Virgin Islands treasury.

FACTOR 6- PERSONAL CONTACTS 
Contacts are supervisors, coworkers, representatives from other agencies/departments, customers, and the general public. FACTOR 7-

PURPOSE OF CONTACTS 
Contacts are made to collect cash for government services rendered.

FACTOR 8- PHYSICAL DEMANDS 
Work is primarily sedentary but may include prolonged standing and lifting of light to moderate heavy items.

FACTOR 9- WORK ENVIRONMENT
Work is primarily sedentary but may include prolonged standing and lifting of light to moderate items.