Admin Support Assistant IV

Job Description

This is advanced-level vocational administrative support work involving responsibility for performing complex administrative duties in support of departmental programs, office operations, and assigned work activities.
The incumbent analyzes administrative problems, applies policies and procedures, prepares and maintains records and reports, communicates with staff and the public, and exercises independent judgment in carrying out assigned responsibilities. Work may involve interpreting and applying statutes, rules, regulations, policies, and procedures related to agency operations.
Examples of work include performing complex administrative support duties; preparing, reviewing, and maintaining records, reports, correspondence, and documents; assisting with departmental program activities; analyzing administrative problems and recommending appropriate action; interpreting and applying policies, procedures, rules, regulations, and statutes; coordinating office functions; responding to inquiries from staff, agencies, vendors, or the public; entering, reviewing, and maintaining data; organizing files and documentation; tracking assignments, deadlines, or program information; assisting with administrative workflow; using computers and applicable software; and performing related duties as assigned.
Typically requires a High School Diploma or equivalent and 3-5 years of experience.
Essential functions include performing advanced administrative support duties; preparing and maintaining records, reports, correspondence, and related documentation; supporting departmental programs and office operations; analyzing administrative issues; interpreting and applying applicable statutes, rules, regulations, policies, and procedures; communicating effectively with staff, supervisors, agencies, vendors, and the public; using computers and applicable software; organizing files and information; tracking assignments and deadlines; maintaining accuracy and confidentiality; exercising independent judgment; and performing related administrative duties as assigned.